Employee Organization: Teachers' Association of West Covina
Employee Organization: California School Employees' Association, Chapter #91
Negotiator: Michael F. Seaman

Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d1) – OAH Case No. 2022040869

BOARD OF EDUCATION
Rose Lopez, Ed.D.
Michael Flowers
Juanita Cruz
Joe Magallanes
Eileen Miranda Jimenez

SUPERINTENDENT
Emy Flores, Ed.D.

Please submit a "Request to Address the Board" form prior to the meeting. Not more than three (3) minutes are to be allotted to any one (1) speaker, nor more than twenty (20) minutes on the same subject. This portion of the agenda is for presentations to the Board and not a question and answer period where the Board enters into dialogue. if you have questions for the Board, please provide the Board President with a copy and an administrator will provide answers at a later date. Public comments beyond thirty (30) minutes will be at the discretion of the Board President.

It is requested that the Board approve the Agenda and Consent Items, as presented. Action by the Board in the adoption of the Consent Items (VIII A2, A3, A4; B1, B2, B3, B4; C1, C2, C3, C4, C5, C6, C7, C8; D1, D2, D3, D4, D5, D6, D7, D8, D9, D10, D11) indicates that all items appearing are adopted by one single motion and vote unless a member of the Board requests that an item be removed and voted upon separately. Generally, the Consent Items are matters which are considered to be routine in nature and can be acted upon in one action to conserve time and permit the Board to spend more time reviewing items that are other-than-routine in nature.

The Board is requested to approve the Minutes of the Regular Meeting of June 14, 2022.

Pursuant to Education Code, Section 35120 (c), a member may be paid for any meeting when absent if the board by resolution duly adopted and included in its minutes finds that at the time of the meeting he or she is performing services outside the meeting for the school district or districts, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the board.

Board Member Mrs. Eileen Miranda Jimenez was not able to attend the June 14, 2022 Board of Education meeting.

Thus, administration recommends approval of the resolution for compensation to Board Member Mrs. Eileen Miranda Jimenez in her absence at the June 14, 2022 Board of Education Meeting.

The Board is requested to approve conference attendance for Board Member Rose Lopez, Ed.D. to participate in the CSBA MIG Alumni Association Summer Book Club Series Virtual Conferences, July 28, August 11, and August 25, 2022.

Staff will present any updates related to education amidst the COVID-19 pandemic.

Staff will be introducing the recommended candidate for the following position:

                        Principal, West Covina High School

Board approval is requested for the following consultant services agreement:

1. Curriculum Associates will provide ten days of professional development for teachers at the elementary and middle schools on the i-Ready platform during the 2022–2023 school year.
   
   
2. 95% Group Inc. will provide professional development on reading intervention to elementary teachers and administrators on August 16, 2022.
   
   
3. The Flippen Group will be conducting a Capturing Kids’ Hearts in-service training to new TK-8th grade staff on August 9 – August 10, 2022.
   
   
4. Advantage Communications, Inc. will provide a Speech and Debate program to students in grades 4th through 12th during the 2022 – 2023 school year. 

Cost, not to exceed, $427,550.00, will be paid as follows:

1.   $17,500.00  (Not to exceed)  District Title I
   
   
2.   $10,650.00  (Not to exceed)  District Supplemental and Concentration I Grant (SCI) 
   
   
3.   $70,900.00  (Not to exceed)  District Supplemental and Concentration Funds
   
   
4. $328,500.00  (Not to exceed)  Expanded Learning Opportunities Program

Approval

The District enters into general agreements with nonpublic schools and other agencies for the purpose of providing special education or related services to individuals with exceptional needs under the authorization of Education Code Sections 56030-56042 and 56300-56376. We are requesting the addition of the following nonpublic agency to the existing approval list.

Everdriven Technologies, LLC f/k/a ALC Schools, Inc.
912 W 1600 S Suite B-104
St George, UT 84770

Approval

Pursuant to Education Code Sections 52060 and 52064, Local Education Agencies (LEA) must adopt a Local Control Accountability Plan (LCAP) and Annual Update, including reporting of local indicators, by July 1, 2022, using the State Board of Education adopted template and meeting the eight State Priorities for providing a quality education. 

As per the statute, the West Covina Unified School District (WCUSD) has participated in the process outlined for all LEAs (Education Code 52062 and 52069):

1. Met and conferred with members of a Parent Advisory Committee and the District English Learner Advisory Committee.
   
   
2. Consulted with the special education local plan area administrator.
   
   
3. Provided public notification and review of the LCAP and Annual Update draft through posting for comment, and notification of the community through public posting of the hearing.
   
   
4. Held a public hearing before the Governing Board prior to adopting the LCAP at a separate meeting.

The District Administration requests approval of the WCUSD LCAP and Annual Update. 

Under the provisions of California Education Code (EC) Section 8281.5, the Universal Prekindergarten (UPK) Planning and Implementation Grant Program was established. These funds may be used for costs associated with creating or expanding California State Preschool Programs (CSPP) or Transitional Kindergarten (TK) programs, or to establish or strengthen partnerships with other providers of prekindergarten education within the Local Educational Agency (LEA), including Head Start programs, to ensure that high-quality prekindergarten options are available for four-year-old children. 

As a condition of receiving grant funds, state law requires each LEA to create a plan articulating how eligible children will have access to a full-day learning program prior to enrolling in  Kindergarten. This plan must be fully implemented by the 2025–2026 school year. 

The District Administration requests the approval of the Universal Prekindergarten  Implementation Grant Plan.   

Approval

Board approval is requested for the following agreement:

• Grand Canyon University, allowing university students to participate in internships, fieldwork, and practicum experience.

Based on unique circumstances and the needs of the District, on October 26, 2021, the Board approved a revision to the Certificated Substitute Salary Schedule with a sunset date for the Daily Substitute Teacher Pay Rate.

District administration is recommending the Board approve the proposed Certificated Substitute Salary Schedule, as presented, with the continuation of the Daily Substitute Teacher Pay Rate

At the June 11, 2019 Board meeting, the Board approved the 2022-2023 holiday schedule. Since that date the government has established a holiday for Juneteenth (June 19), and after discussions with our stakeholder groups, District Administration is recommending a revision to the 2022-2023 holiday schedule.

At this time, the Board is requested to approve the revised the 2022-2023 holiday schedule, as presented.

The Board adopted a School Calendar for the 2022-2023 school year at their meeting on June 11, 2019.

However, after discussions with staff members, union leadership, and Principals, District administration desires to revise the adopted calendar to adjust the dates of elementary parent conferences and the student-free day for elementary schools.

District administration is recommending the Board approve the revised School Calendar for the 2022-2023 school year, as presented.

District Administration consulted with the California School Employees’ Association (CSEA), and its West Covina Chapter #91, the Teachers’ Association of West Covina (TAWC), parents, District office staff, and school site administrators prior to recommending the proposed 2023-2024 holiday schedule.  A copy of the proposed holiday schedule is included in the agenda.

At this time, the Board is requested to adopt the 2023-2024 holiday schedule.

District Administration consulted with the California School Employees’ Association (CSEA), and its West Covina Chapter #91, the Teachers’ Association of West Covina (TAWC), parents, District office staff, and school site administrators prior to recommending the proposed 2024-2025 holiday schedule.  A copy of the proposed holiday schedule is included in the agenda.

At this time, the Board is requested to adopt the 2024-2025 holiday schedule.

Attached is the Tentative Agreement reached between the West Covina Unified School District (WCUSD) and the California School Employees’ Association, and its West Covina Chapter #91 (CSEA).  The general membership of CSEA voted in favor of ratifying this agreement. 

It is recommended that the Board of Education approve the Tentative Agreement as presented between CSEA and WCUSD.

In the business section (Part D) of this agenda, staff will present the public disclosure of collective bargaining agreements in accordance with Assembly Bill 1200 detailing the financial impact of this tentative agreement.

The Board is requested to approve and/or ratify for payment the following purchase orders:

Purchase Order Numbers:     22-04418 – 22-04589

General Fund …..……………..…………………………………………… $   4,048,875.05

Cafeteria Fund ……………………………………………………………..  $       25,601.94

Building Fund ………………………………………………………………  $     301,198.00

Special Reserve Fund – Capital Project ……………………………….. $         7,000.00

The Board is requested to approve and/or ratify for payment the following purchase orders:

Purchase Order Numbers:     23-00001 – 23-00059

General Fund …..……………..…………………………………………… $      120,161.17

Cafeteria Fund ……………………………………………………………..  $     465,500.00

Building Fund ……………………………………………………………….  $    723,632.94

The Board is requested to approve the following warrants:

A Warrant No.: 152-N,C3K-C,C3K-N,164-N………………….…..…… $        583,545.50

B Warrant Total: .………………………………………………….……..  $        994,361.00

The Board is requested to approve the following gifts on behalf of the District:

Donation of $2,088.86

The West Covina Unified School District (“District”) staff is in the process of reviewing the District's current and future facilities' needs.  Such review takes into account student population, building rehabilitation and modernization, as well as the identification of surplus property.  The State Legislature has directed that they intend for districts to have community involvement regarding decisions about the use of surplus space to ensure that the use of such space is compatible with the community's needs and desires. 

In order to engage community input, pursuant to Education Code sections 17388 et. seq. the District is forming a Facilities Advisory Committee consisting of not less than seven (7) nor more than eleven (11) members ("Facilities Advisory Committee" or "7-11 Committee") to compile information and provide recommendations to the Board about the use of its real property.  Staff will be directed to take such actions as necessary to facilitate the functioning of the Facilities Advisory Committee, which will present a report on recommended uses of real property. Once formed, the Facilities Advisory Committee will first consider one (1) identified parcel of real property, as identified in Resolution No. 002122-BS007, with the understanding that other properties can be added for Committee review at a later date at the Board's discretion.

Board Approval is requested for the following Consultant Services:

John R. Byerly, Inc. will provide geotechnical and laboratory testing services for construction jobs during 2022 - 2023 on an as needed basis.

Costs, not to exceed $20,000.00 to be paid from Building Fund, Capital Facilities and or  Special Reserve Fund – Capital Project

Board Approval is requested for the following:

The West Covina Unified School District utilizes SVA Architects, Inc. to provide design and engineering services for Hollencrest Middle School Gymnasium and Modernization and other projects on an as needed basis.

The not to exceed amount for design and engineering services for Hollencrest Gymnasium and Modernization will be increased by $336,700.00.

For a total Not to Exceed amount of $1,526,111.00.

It is also recommended that the Board further authorize budget transfers, purchase orders, and release of warrants in support of these contracts.

District memberships with professional organizations are annually presented to the Board of Education for their approval.  The proposed membership list for 2022 – 2023 is attached for the Board’s consideration.

District administration requests that the Board review and approve District memberships for 2022 – 2023 as presented.

As presented on attached list

The Governmental Accounting Standards Board (GASB) 75 regulation requires governmental employers, including local educational agencies (LEA’s), to account for and report their costs and obligations relating to other post-employment benefits (OPEB).  The estimated OPEB liability as of June 30, 2021 is $2,688,221 based on the study prepared by Demsey Filliger & Associates.

The District will pre-fund the projected OPEB liability amount of $2,688,221.  The funds will be deposited into the SISC approved trust account. 

Assembly Bill 1200:  Public Disclosure of Proposed Collective Bargaining Agreements Assembly Bill (AB) 1200 (Chapter 1213/Statutes 1991) requires local educational agencies to publicly disclose the provisions of all collective bargaining agreements before entering into a written agreement.  Government Code (GC) Section 3547.5 states:

“Before a public school employer enters into a written agreement with an exclusive representative covering matters within the scope of representation, the major provisions of the agreement, including, but not limited to, the costs that would be incurred by the public school employer under the agreement for the current and subsequent fiscal years, shall be disclosed at a public meeting of the public school employer….”

The AB 1200 Public Disclosure of Proposed Collective Bargaining Agreements for the California School Employees Association (CSEA) and its West Covina Chapter #91.

The total costs for the 2022-2023 school year for the California School Employees Association (CSEA) and its West Covina Chapter #91 agreement is $1,070,002.

The enclosed budget documents are presented to the Board of Education for approval.  The budget is presented in the State required SACS format.  The budget report includes both the 2022 – 2023 budget data as well as the 2021 – 2022 estimated actuals.

It is recommended that the Board adopt the 2022 – 2023 budget as presented.

• July 4, 2022              4^th of July Holiday, Schools and District Office Closed
• August 9, 2022         Board of Education Meeting
• August 12, 2022       Classified Welcome Back Luncheon, Aquatics Center, 11:30 a.m.
• August 15, 2022       District Welcome Back Event, Edgewood High School, 11:30 a.m.
• August 18, 2022       First Day of School

There being no further business to come before the Board, the regular meeting of June 28, 2022 is adjourned at _________ p.m.