REGULAR MEETING West Covina USD May 24, 2022 5:30PM Held at 1717 W. Merced Ave., West Covina 91790
(Anyone in attendance must wear a mask, thank you.)
6:00 p.m. Open Session
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Employee Organization: Teachers' Association of West Covina Employee Organization: California School Employees' Association, Chapter #91 Negotiator: Michael F. Seaman
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BOARD OF EDUCATION Rose Lopez, Ed.D. Michael Flowers Juanita Cruz Joe Magallanes Eileen Miranda Jimenez
Marc Gallardo, CHS, Student Representative Ryana Aboul Hosn, EHS, Student Representative Payton Zarceno, Mt. SAC ECA, Student Representative Lyna Nguyen, WCHS, Student Representative
SUPERINTENDENT Emy Flores, Ed.D.
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Please submit a "Request to Address the Board" form prior to the meeting. Not more than three (3) minutes are to be allotted to any one (1) speaker, nor more than twenty (20) minutes on the same subject. This portion of the agenda is for presentations to the Board and not a question and answer period where the Board enters into dialogue. if you have questions for the Board, please provide the Board President with a copy and an administrator will provide answers at a later date. Public comments beyond thirty (30) minutes will be at the discretion of the Board President. |
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Emy Flores, Ed.D., Superintendent |
It is requested that the Board approve the Agenda and Consent Items, as presented. Action by the Board in the adoption of the Consent Items (IX A2, A3, A4, A5, A6; B1, B2, B3, B4, B5, B6, B7; C1, C2, C3; D1, D2, D3, D4, D5, D6, D7, D8, D9, D10, D11, D12, D13, D14) indicates that all items appearing are adopted by one single motion and vote unless a member of the Board requests that an item be removed and voted upon separately. Generally, the Consent Items are matters which are considered to be routine in nature and can be acted upon in one action to conserve time and permit the Board to spend more time reviewing items that are other-than-routine in nature. |
Approval |
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Emy Flores, Ed.D., Superintendent |
The Board is requested to approve conference attendance for Board Members Juanita Cruz, Joe Magallanes, and Eileen Miranda Jimenez to participate in the NALEO Annual Conference, June 23 – 25, 2022, in Chicago, Illinois. |
Costs to be paid out of Board’s Travel & Conference account. |
Approval |
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Emy Flores, Ed.D., Superintendent |
In September 2015, the Board adopted the California School Boards Association (CSBA) Agenda Online program in an effort to save time and expense in the preparation of the agendas and the way Board of Education meetings would be conducted. With CSBA’s change to GAMUT, there was interest in exploring other programs that may better fit the District’s format and ease use for the Governing Board. BoardDocs’ online agenda program by Diligent provides a much easier work flow and easier to use methods of building agendas and facilitating Board of Education meetings. District administration recommends the Board approve the BoardDocs program through Diligent from June 1, 2022 through June 30, 2023. |
$12,000 annual fee to be paid from the District General Fund |
Approval |
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Emy Flores, Ed.D., Superintendent |
Throughout the year, changes in the law, Education Code and/or district procedures necessitate new and revised policies. These changes have caused the District to review existing policies and look to establish new and timely ones. Contained in the agenda for first and second reading is the following Board Policies (BP), Administrative Regulations (AR), Exhibits (E), and Board Bylaw (BB): BP Nondiscrimination in Employment – The Board Policy is being revised due to new 4030 law regarding the maintenance of records. E Employee Notifications – The Exhibit is being revised to update it according to law 4112.9 and district practice. BP/AR Admission – The Board Policy and Administrative Regulation are being revised 5111 due to new law which revises the timespan for transitional kindergarten. AR Absences and Excuses – The Administrative Regulation is being revised due to 5113 new law to include absence for the benefit of a student’s mental or behavioral health. AR Dress Code – The Administrative Regulation is being revised to coincide with 5132 district practice. AR Safety – The Administrative Regulation is being revised due to new law on 5142 requirements on certified personnel in or around a swimming pool for an event. E Parental Notifications – The Exhibit is being revised to bring to date with district 5145.6 practice. BP/AR /E Education for Homeless Children – The Board Policy, Administrative Regulation, 6173 and Exhibit are being revised due to new law regarding providing training materials to district liaisons to provide required professional development and support to personnel who provide services to homeless students. BB Agenda/Meeting Materials – The Board Bylaw is being revised in accordance with 9322 new law requiring districts to email a copy of the agenda or website link if a person &n |
Approval |
Board Policies 5-24-22
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Emy Flores, Ed.D., Superintendent |
The Board is requested to approve conference attendance for Board Member Joe Magallanes to participate in the California School Boards Association’s Masters in Governance Virtual Conference, Community Relations & Advocacy/Governance Integration, June 10 – 11, 2022. |
Costs to be paid out of Board’s Travel & Conference account. |
Approval |
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Emy Flores, Ed.D., Superintendent |
Staff will present any updates related to education amidst the COVID-19 pandemic. |
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Denise R. Knutsen, Assistant Superintendent, Educational Services |
Board approval is requested for the following consultant services agreement: - Ronda Melzer, Kona Ice of North San Bernardino, will provide Kona Ice to celebrate the school year to all staff and students at Orangewood Elementary School on June 9, 2022.
- Isabel Espinoza, dance instructor, will provide weekly classes on dance and arts performance to all students participating in the Summer Learning Camp at Orangewood Elementary School June 13 – July 1, 2022.
- Brent Kollmansberger, game developer of Coding with K-dog, will provide weekly coding language lessons to 4th–5th grade students participating in the Summer Learning Camp at Orangewood Elementary School June 13 – July 1, 2022.
- Pauline Catipon Balino, music instructor, will provide weekly music lessons to all students participating in the Summer Learning Camp at Orangewood Elementary School June 13 – July 1, 2022.
- Windtree Foundation will provide weekly lessons on science, technology, engineering, and mathematics to all students participating in the Summer Learning Camp at Merced Elementary School, Vine Elementary School, and Wescove Elementary School June 13 – July 1, 2022.
- Convenient Fun Fitness Inc., will provide weekly classes on engaging physical education activities to all students participating in the Summer Learning Camp at Merced Elementary School, Orangewood Elementary School, and Vine Elementary School June 13 – July 1, 2022.
- Youth Science Center will provide weekly science, technology, engineering, and math hands-on activities to all students participating in Summer Learning Camp at Vine Elementary School June 13 – July 1, 2022.
- Conga Kids will provide bi-weekly African Diasporic dance classes to promote social and emotional wellness to all students participating in Summer Learning Camp at Vine Elementary School June 13 – July 1, 2022.
- Video Approach will perform live streaming services through Facebook and YouTube of the Coronado High School, Edgewood High School, West Covina High School, and graduations during the month of June 2022.
- Sam Garza and Ryan Holihan, stage directors, will work with elementary students participating in the West Covina Unified School District Visual and Performing Arts Stage Program on developing their theatrical skills from June 13 – July 1, 2022.
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Cost, not to exceed, $144,179.00, will be paid as follows: - $00.00 (Not to exceed) No cost associated with this item
- $3,900.00 (Not to exceed) Summer Expanded Learning Opportunities
- $8,000.00 (Not to exceed) Summer Expanded Learning Opportunities
- $3,900.00 (Not to exceed) Summer Expanded Learning Opportunities
- $40,890.00 (Not to exceed) Summer Expanded Learning Opportunities
- $50,349.00 (Not to exceed) Summer Expanded Learning Opportunities
- $3,740.00 (Not to exceed) Summer Expanded Learning Opportunities
- $10,800.00 (Not to exceed) Summer Expanded Learning Opportunities
- $13,000.00 (Not to exceed) District Supplemental and Concentration I Grant (SCI)
- $9,600.00 (Not to exceed) Expanded Learning Opportunities Grant
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Approval |
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Denise R. Knutsen, Assistant Superintendent, Educational Services |
Board approval is requested for the following extended study trips: - West Covina High School’s choral department is requesting approval for 70 students from 10th–12th grade, accompanied by seven adult chaperones, to participate in an overnight team bonding stay at the West Covina High School’s choral classrooms from June 17 – 18, 2022.
- West Covina High School’s football team is requesting approval for 40 students from 10th–12th grade, accompanied by eight adult chaperones, to participate in an overnight team bonding stay at the West Covina High School’s gym from July 28 – 29, 2022.
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No costs associated with these items |
Approval |
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Denise R. Knutsen, Assistant Superintendent, Educational Services |
The Educational Services Division is requesting approval of the AB 288 Partnership Agreement between Mt. SAC and WCUSD commencing June 20–July 29, 2022. The purpose of this partnership is to provide a summer dual enrollment program that allows Mt. SAC Early College Academy students, to complete college-level credit and courses while also receiving credit for high school graduation.
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Approval |
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Denise R. Knutsen, Assistant Superintendent, Educational Services |
All organizations listed below will provide services through licensed, pre-licensed, or intern therapists. Pre-licensed and intern therapists will be supervised by a Licensed Marriage and Family Therapist, a Licensed Clinical Social Worker, or a Licensed Psychologist. Board approval is requested on the following MOU’s for counseling services during the 2022–2023 school year. Asian Pacific Counseling & Treatment Centers, Bienvenidos, an affiliate of Hillsides Mental Health Services, ENKI Health & Research Systems, Inc., Foothill Family Services, and Pacific Clinics will provide on-site counseling services to eligible West Covina Unified School District students and their families who are referred by designated school staff.
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All organizations listed above shall operate at no direct or indirect costs to the District.
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Approval |
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Denise R. Knutsen, Assistant Superintendent, Educational Services |
Pursuant to Board Policy 6161, the following curriculum are being submitted to the Board of Education for consideration for adoption.
Title of Textbook | Publisher | Course | Gr. Level | School(s) | El Español Para Nosotros | McGraw Hill | Spanish Dual Immersion | 6-7 | Edgewood Middle School | StudySync | McGraw-Hill | English Language Arts | 9-12 | High Schools |
Teachers reviewed the material for the degree of alignment to the state content standards, specialized programs, and methodologies to meet the needs of students. The District Curriculum Advisory Committee (DCAC) (Parents: Hilda Padilla, Michelle Sampat, Stephanie Smith; Teachers: Beatriz Ayala, Susan Chase, Katarina Garcia, Britt Linke, Craig Michael, Ted Moser, Michael Querin, Savannah Sprague, Rebecca Valdez, Karen Wirth; Administrators: Damian Kessler, Joe Prestella, Marc Trovatore) met to provide each member the opportunity to review the materials. The input from the applicable Middle and High School Departments, site administrators, and DCAC has been considered and staff recommends the Board accept the middle and high school level supplemental and core reading materials adoption for first and second reading. The estimated cost is based upon one textbook per pupil.
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Costs are estimated at $462,000 for initial purchase, based on enrollment, and will be paid using Site General Fund and District Supplemental Concentration I Grant (SC1) funds.
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Accept, for first and second reading, and adopt |
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Denise R. Knutsen, Assistant Superintendent, Educational Services |
Pursuant to Board Policy 6161, the following supplemental and core reading materials are being submitted to the Board of Education for consideration for adoption.
Title of Novel | Publisher | Course | Gr. Level | School | Querido hijo: estamos en huelga | Santillana USA - Loqueleo | IB MYP English Language Arts and Literature | 6–8 | Edgewood Middle School | Yo, Naomi Leon | Scholastic Press | IB MYP English Language Arts and Literature | 6–8 | Edgewood Middle School | Patron Saints of Nothing | Penguin Young Readers Group | IB English Language Arts and Literature | 9–11 | Edgewood High School | To Live | Anchor | IB English Language Arts | 10 | Edgewood High School | How to Be a Chicana Role Model | Riverhead Trade | IB English Language Arts and Literature | 11–12 | Edgewood High School | Sidewalks | Coffee House Press | IB English Language Arts | 11–12 | Edgewood High School | Teachers reviewed the material for the degree of alignment to the state content standards, specialized programs, and methodologies to meet the needs of students. The District Curriculum Advisory Committee (DCAC) (Parents: Hilda Padilla, Michelle Sampat, Stephanie Smith; Teachers: Beatriz Ayala, Susan Chase, Katarina Garcia, Britt Linke, Craig Michael, Ted Moser, Michael Querin, Savannah Sprague, Rebecca Valdez, Karen Wirth; Administrators: Damian Kessler, Joe Prestella, Marc Trovatore) met to provide each member the opportunity to review the materials. The input from the applicable Middle and High School Departments, site administrators, and DCAC has been considered and staff recommends the Board accept the middle and high school level supplemental and core reading materials adoption for first and second reading. The estimated cost is based upon one novel per pupil. |
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Costs are estimated at $10,000.00 for initial purchase, based on enrollment, and will be paid using Site General Fund and District Supplemental Concentration I Grant (SC1) funds.
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Accept, for first and second reading, and adopt
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Denise R. Knutsen, Assistant Superintendent, Educational Services |
As we continue to expand our focus on college and career readiness at Coronado High School, Edgewood Schools, Mt. SAC Early College Academy, and West Covina High School, it is necessary to submit new course outlines for approval. The high school courses must be submitted to the University of California Office of the President (UCOP) for consideration and final approval. Prior to the initial submission to the UCOP, the following course outlines are being submitted to the Board of Education for consideration of first and second reading. Honors Spanish 1 | New | Honors Spanish 2 | New | Honors Spanish 3 and 4 | New | IB Language and Literature SL I and II | New | Multimedia Journalism 1 | New | Weight Training and Conditioning | New | School and District staff developed and reviewed the following course outlines. Each outline is thoroughly aligned to the appropriate state standards, follows program specific learning objectives, and meets the appropriate requirements for District approved curriculum. District administration recommends the Board accept these course outlines for first and second reading and adopt. |
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Accept for first and second reading and adopt |
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Michael F. Seaman, Assistant Superintendent - Human Resources |
The Board is requested to approve/ratify the following personnel recommendations:
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Approval |
Personnel Report 2022.05.24
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Michael F. Seaman, Assistant Superintendent - Human Resources |
Based on the needs of the students, staff, and the District, it is recommended that the Governing Board approve for first and second reading the proposed job description for the following position:
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Approval |
Accompanist - Job Description - Proposed New 2022.05.24
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Michael F. Seaman, Assistant Superintendent - Human Resources |
Salaries of represented employees become indefinite upon expiration of the collective bargaining contract or the salary provisions of the contract. Salaries of management, confidential and other unrepresented employees are set by the Board of Education. California Constitution (Article 11, Section 10) prohibits employees not covered by a contract from receiving additional compensation for services already rendered. As a result, retroactive pay is precluded for unrepresented, management and confidential employees except in instances where salaries are declared indefinite by the governing board in advance of the new school year. As a result of financial uncertainties, negotiations, legislation, and other factors, the District administration recommends that the Board of Education declare all management, confidential, and other unrepresented employee salaries indefinite for 2022 – 2023.
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Approval |
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Michael F. Seaman, Assistant Superintendent - Human Resources |
Under State law, the California Commission on Teacher Credentialing is authorized to approve requests to waive laws or regulations governing educator preparation and licensing. This authorization consolidates the existing procedures of the district applying for individual applicants to an annual blanket declaration for all anticipated emergency permits. The anticipated numbers and types of credentials are the number of anticipated staff that may be needed during the 2022 – 2023 school year. Any increase to these anticipated numbers would be subject to the Board’s review and approval. The District administration recommends that the Board of Education adopt the Declaration of Need for Fully Qualified Educators for the 2022 – 2023 school year.
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Approval |
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Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services |
The Board is requested to approve and/or ratify for payment the following purchase orders:
Purchase Order Numbers: 22-04032 – 22-04231
General Fund …..……………..………………………………………… $ 551,719.98 Cafeteria Fund ………………………………………………………….. $ 116,549.49 Building Fund ……………………………………………………………. $ 314,215.66
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Total Expenditure of $982,485.13
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Approval |
PO Report
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Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services |
The Board is requested to approve the following warrants:
A Warrant No.: C1J-C,118-N,122-C,C3J-C,C3J-N,126-N………..…… $ 4,813,437.06 B Warrant Total: .………………………………………………….…….. $ 1,261,987.01
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Total Expenditure of $6,075,424.07
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Approval |
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Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services |
The Board is requested to approve the following gift on behalf of the District:
Donor | Gift | Purpose | Nothing Bundt Cakes | $105.36 | Staff appreciation | | | California Elementary School |
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Donation of $105.36
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Approval |
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Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services |
The Board is requested to approve/ratify the membership agreement between San Gabriel Valley Food Service Cooperative Purchasing Group and West Covina Unified School District. The West Covina Unified School District, Nutrition Services Department is part of a group of independent school food service directors from Los Angeles County/San Gabriel Valley who have agreed to purchase perishable and staple foods, supplies and USDA commodities in cooperative bidding for mutual benefit via Invitation for Bid (IFB) and/or Request for Proposal (RFP). The group is referred to as the “San Gabriel Cooperative Purchasing Group”and/or the “San Gabriel Co-op”. Renewal of membership, with Board Approval, is required annually to remain an active member.
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There are no costs associated with this agreement. The term of the agreement will be effective July 1, 2022 through June 30, 2023.
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Approval |
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Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services |
The District has contracted with CSM Consulting, Inc. since 2005 to prepare documentation, forms and applications regarding the Federal Communications Commission E-Rate Program. The cost for services rendered regarding the E-Rate application process shall amount to $14,000.00 for the Category 1 services and not to exceed $10,000.00 for additional Category 2 services. Category 1 services include telecommunication and internet access services, while Category 2 services cover internal connections consisting of networking devices and maintenance agreements. The cost will be paid from the District General Fund, however, credits from the E-Rate program will offset the cost of services through the company’s expertise and knowledge of the program. The additional credits are expected to more than cover the cost of the services.
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$24,000 to be paid from the General Fund, offset by E-Rate credits
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Approval |
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Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services |
Staff recommends using the National Data Privacy Agreement when entering into contract with software vendors utilizing student data. The National Data Privacy Agreement is a statewide agreement that districts can use to ensure that the vendor is aware of and complies with California's student data privacy laws. It will ensure the appropriate use of student data to comply with statewide regulations such as FERPA, COPPA, SOPIPA, PPRA, and AB1584. |
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Approval |
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Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services |
Board approval is requested for renewal of the following services: 1. Atkinson, Andelson, Loya, Ruud & Romo, a Professional Law Corporation, will provide legal services for West Covina Unified School District from July 1, 2022 to June 30, 2023. The firm assists K-12 School Districts with construction law, property equipment leases, asset management, real estate leases, labor and employment, and special education counsel and litigation. 2. Fagen Friedman & Fulfrost LLP, Attorneys at Law, will provide legal services for West Covina Unified School District from July 1, 2022 to June 30, 2023. The Firm will assist the District with construction law, property equipment leases, asset management, real estate leases, labor and employment, and special education counsel and litigation. 3. Lozano Smith, Attorneys at Law, will provide legal services for West Covina Unified School District from July 1, 2022 to June 30, 2023. The firm will assist the District with labor and employment, and special education counsel and litigation. 4. Tao Rossini, a Professional Corporation, will provide legal services for West Covina Unified School District from July 1, 2022 to June 30, 2023. The firm assists the district with construction law, property equipment leases, asset management, real estate leases, labor and employment counsel, and litigation. |
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Hourly fees range from $165.00 for paralegal to $345.00 for senior legal counsel. Fees to be paid from the District General Fund. Hourly fees range from $160.00 for paralegal to $330.00 for senior legal counsel. Fees to be paid from the District General Fund. Hourly fees range from $135.00 for paralegal to $350.00 for senior legal counsel. Fees to be paid from the District General Fund. Hourly fees range from $200.00 for paralegal to $325.00 for senior legal counsel. Fees to be paid from the District General Fund.
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Approval |
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Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services |
Board approval is requested for the following Consultant Service Agreements:
Massadi Enterprises, Inc. will provide inspection services in accordance with California Division of State Architect (DSA) standards during 2022 – 2023 on an as-needed basis. Cardinal Environmental Consultants, Inc. will provide air quality and related testing services during 2022 – 2023 on an as-needed basis. Paradigm Healthcare Services, LLC will provide Medi-Cal direct and administrative claim services as required by the California Department of Health Care Services (DHCS) and will act as an agent for the District for purposes of submitting reimbursement requests during 2022 – 2023. Dixon SmartSchoolHouse, LLC will provide facility planning, including financing and funding options; operational consulting, including LCAP strategies, and other duties as needed to support construction projects for 2022 – 2023. American Fidelity Administrative Services, LLC will provide Patient Protection and Affordable Care Act (ACA) Compliance which includes Time and Eligibility Tracking and Employer Reporting for the 2022 Tax Year. Salem Engineering Group, Inc. will provide geotechnical and laboratory testing services for construction jobs during 2022 – 2023 on an as-needed basis. Piper Sandler & Co. will provide municipal securities disclosure reporting annually to the Securities and Exchange Commission (SEC) as required by SEC Municipal Securities Disclosure Rule 15c2-12 for 2021 – 2022. Demsey, Filliger & Associates will provide separate footnote disclosure reports as of June 30, 2022 and June 30, 2023, setting for the Statement No. 45 and 75 of the Governmental Accounting Standards Board reporting requirements for the respective fiscal year. The biennial and annual disclosure reports will include updates to the statement of fiduciary net position, statement of changes in fiduciary net position, net OPEB liability and schedule of change in net OPEB liability, and OPEB plan investments. Blattner & Associates will provide professional services to the West Covina Unified School District to advance district operational and educational outcomes during the 2022 – 2023 school year. 10. VMA Communications, Inc. will provide communication services during the 2022 – 2023 on an as-needed basis |
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Hourly fee of $80.00 per hour based on a 4-hour minimum to be paid from Building Fund, Capital Facilities Fund or Special Reserve Fund – Capital Projects, not to exceed $800,000.00. Air quality and related testing services per schedule of fees to be paid from General Fund, not to exceed 30,000.00. Costs, to be paid (a percentage of Medi-Cal reimbursements not to exceed 10% for first $400,000 reimbursed) from the General Fund. Hourly fees between $125.00 per hour plus mileage, not to exceed $5,000.00, will be paid from the Capital Facilities Fund or Building Fund. Costs, not to exceed $28,500.00 to be paid from the General Fund. Geotechnical Services per schedule of fees to be paid from Building Fund, Capital Facilities Fund or Special Reserve Fund – Capital Projects, not to exceed $600.000.00. Costs, not to exceed $3,000.00, to be paid from the District General Fund. Costs, not to exceed $7,000.00, to be paid from the District General Fund. $42,000.00 (Plus expenses) to be paid from the District General Fund. Costs, not to exceed $50,000.00, to be paid from the District General Fund.
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Approval
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Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services |
On June 8, 2021, the Board awarded contracts to Durham School Services, L.P., Fairway Charter Service LLC, and Visser Bus Services for transportation services to be used on an “as needed” basis. A one-year contract for the 2021 – 2022 school year was approved with the right to renew the contract for an additional four (4) one-year successive terms. It is recommended that the Board renew the contracts for the 2022 – 2023 school years. It is also recommended that the Board further authorize budget transfers, purchase orders and release of warrants in support of these contracts.
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Approval |
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Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services |
Staff recommends using State, City and other School District Bids to purchase technology supplies, office supplies, classroom supplies, classroom and office furniture, gasoline and diesel fuel, modular lease and purchase, playground equipment, flooring and turf for 2022 – 2023. In order to take advantage of joint buying power; State, City and School District Bids are made available to state agencies. These bids allow the school district to purchase school supplies exceeding the bid limit eliminating the need for districts to go out to bid for the same types of purchases individually (Public Contract Code Section 20118). District Administration requests authorization to use any available piggybackable bids for fiscal year 2022 – 2023, including but not limited to: California Multiple Award Schedule (CMAS) CalSAVE Purchasing Cooperative Contract Centralia School District Colton Joint Unified School District Corona-Norco Unified School District County of Los Angeles Unified School Districts Cooperative Agreement (JPA) 17-18-101 County of San Bernardino Superintendent of Schools Downtown Ford Sales Hawthorne School District Hemet Unified School District Garden Grove Unified School District Glendale Unified School District Kern County Superintendent of Schools Los Angeles Community College District Los Angeles County Office of Education (LACOE) National Association of State Procurement Officials (NASPO ValuePoint) National Cooperative Purchasing Alliance (NCPA) OMNIA Partners Palo Verde Unified School District Pennsylvania Education Purchasing Program for Microcomputers (PEPPM) Sourcewell The Local Interlocal Purchasing System (TIPS) Val Verde Unified School District Wiseburn School District
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Approval
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Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services |
The Board is requested to approve an agreement between Associated Environmental Management (AEM) and West Covina Unified School District. AEM proposes to: Prepare the Annual Report for Storm Water Discharges associated with industrial activities to meet the requirements of the Regional Water Quality Control Board. Conduct analyses of the District’s storm water samples. Services to be provided District-wide.
It is also recommended that the Board approve budget transfers, purchase orders and release of warrants in support of this agreement.
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Costs, not to exceed $3,200.00, to be paid from District General Fund
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Approval |
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Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services |
Board approval is requested for the following Architectural Service Agreements: PBK Architects, Inc. and SVA Architects for architectural services on an “as needed” basis for future projects financed through Measure ES Bonds. It is recommended that the Board renew the contracts for the 2022 – 2023 school year. It is also recommended that the Board further authorize transfers, purchase orders and release of warrants in support of these contracts.
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Approval |
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Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services |
BE IT RESOLVED that the Board of Education “blanket” authorize the Director of Purchasing to dispose of old, obsolete property in the manner deemed to be in the best interest of the District throughout the 2022 – 2023 fiscal year. The Purchasing department accumulates obsolete property on an ongoing basis. Property is deemed obsolete when it is irreparable, beyond economical repair or obsolete for District use. District staff must evaluate obsolete property and sell, recycle, donate or dispose of the property in the best interest of the District, in keeping with guidelines of the California Education Code. The Director of Purchasing is seeking a “blanket” authorization to recycle property on an “as needed” basis without having to have a new board agenda item for each disposal effort. Disposal of obsolete property is an ongoing process throughout the year, waiting for an upcoming Board meeting can delay the process by 2-4 weeks. Education Code Section(s) 17545 and 17546 allow the Governing Board to sell surplus or obsolete property through public sale, private sale, or to donate such property to a charitable organization, or to dispose of such property at a public dump. Public sale is the District’s preferred method for disposing of obsolete property (excluding e-waste). Where items are of insufficient value to be accepted for sale, the District may sell items by private sale or to a recycler or donate items to a non-profit organization. Should the condition, utility of value of the items preclude these methods, the items may be disposed of at a public dump. The Board has approved this authorization in the past to the benefit of the District.
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Approval |
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Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services |
The Board is requested to approve the following: Bid No. 04:2122 – Exterior Building Paint Various Sites (San Jose Charter School, Merlinda Elementary and Monte Vista Elementary School) Bid specifications were developed and a mandatory job walk was completed on April 4, 2022. Bids were received from various contractors with the following result of the lowest qualified bidder: CMA Painting Inc. $269,000.00
Exterior Building Paint Various Sites (San Jose Charter School, Merlinda Elementary and Monte Vista Elementary Schools) at the contract price of $269,000.00, plus 10% maximum allowance for change orders. Total not to exceed $295,900.00. RFP No. 01:2223 – Pizza (Delivered and Ready to Serve) It is recommended that the Board award Domino’s Pizza (7 participating franchises), American West Restaurant Group (“Pizza Hut”), PJCA-3, LP (dba Papa John’s Pizza), and S.C.A.R., Inc., (dba Hungry Howie’s Pizza), to provide Pizza (Delivered and Ready to Serve for one (1) year. Only members of the San Gabriel Valley Food Services Cooperative Purchasing Group may contract with any of the four (4) recommended vendors under this RFP as-needed. 2. RFP No. 01:2223 – Pizza (Delivered and Ready to Serve) It is also recommended that the Board further authorize budget transfers, purchase orders, and release of warrants in support of these contracts.
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Cost not to exceed $295,900.00, to be paid from Fund 40 Cost not to exceed $50,000.00, to be paid from Cafeteria Fund
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Approval |
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- May 25, 2022 End of the Year Awards, West Covina High School, 6:00 p.m.
- May 26, 2022 End of the Year Awards, Coronado High School, 6:00 p.m.
- May 30, 2022 Memorial Day Holiday – Schools and District Office Closed
- May 31, 2022 End of the Year Awards, Hollencrest Middle School, 6:00 p.m.
- June 7, 2022 Mt. SAC Early College Academy Graduation, Hilmer Lodge Stadium (MSAC), 7:00 p.m.
- June 8, 2022 Edgewood High School Graduation, Thyberg Field (WCHS), 7:00 p.m.
- June 9, 2022 HMS, EMS, and WGIS Promotions, 9:00 a.m.
- June 9, 2022 Coronado High School Graduation, WCHS Gym, 2:00 p.m.
- June 9, 2022 West Covina High School Graduation, Thyberg Field, 7:00 p.m.
- June 10, 2022 Last Day of School
- June 14, 2022 Board of Education Meeting
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There being no further business to come before the Board, the regular meeting of May 24, 2022 is adjourned at _________ p.m. |
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Public records related to the public session agenda that are distributed to the Governing Board less than 72 hours before a regular meeting may be inspected by the public at 1717 W. Merced Avenue during regular business hours (7:30a.m. to 4:30 p.m.)
Any person with a disability residing in West Covina and who wishes to attend a public meeting and who requires aids or services in order to participate in the public meeting, can contact the Superintendent's Office at (626) 939-4600, extension 4670 at least 24-hours before the public meeting, to request any disability-related modification or accommodation, including auxiliary aids or services. (Government Code 54953.2, 54954.1) |
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Published: May 20, 2022, 3:26 PM
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