Employee Organization: Teachers' Association of West Covina
Employee Organization: California School Employees' Association, Chapter #91
Negotiator: Michael F. Seaman

Government Code Section 54956.9(d)(1), Case No. 202201022; Case No. 2022030596

BOARD OF EDUCATION
Rose Lopez, Ed.D.
Michael Flowers
Juanita Cruz
Joe Magallanes
Eileen Miranda Jimenez

Lyna Nguyen, WCHS, Student Representative
Marc Gallardo, CHS, Student Representative
Ryana Aboul Hosn, EHS, Student Representative
Payton Zarceno, Mt. SAC ECA, Student Representative

SUPERINTENDENT
Emy Flores, Ed.D.

Please submit a "Request to Address the Board" form prior to the meeting. Not more than three (3) minutes are to be allotted to any one (1) speaker, nor more than twenty (20) minutes on the same subject. This portion of the agenda is for presentations to the Board and not a question and answer period where the Board enters into dialogue. if you have questions for the Board, please provide the Board President with a copy and an administrator will provide answers at a later date. Public comments beyond thirty (30) minutes will be at the discretion of the Board President.

It is requested that the Board approve the Agenda and Consent Items, as presented. Action by the Board in the adoption of the Consent Items (IX A2, A3, A4, A5, A6, A7, A8; B1, B2, B3, B4, B5; C1, C2, C3, C4; D1, D2, D3, D4, D5, D6) indicates that all items appearing are adopted by one single motion and vote unless a member of the Board requests that an item be removed and voted upon separately. Generally, the Consent Items are matters which are considered to be routine in nature and can be acted upon in one action to conserve time and permit the Board to spend more time reviewing items that are other-than-routine in nature.

The Board is requested to approve the Minutes of the Regular Meeting of April 12, 2022.

The Board is requested to approve the Minutes of the Special Meeting of May 2, 2022.

Pursuant to Education Code, Section 35120 (c), a member may be paid for any meeting when absent if the board by resolution duly adopted and included in its minutes finds that at the time of the meeting he or she is performing services outside the meeting for the school district or districts, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the board.

Board Members Ms. Juanita Cruz and Mr. Joe Magallanes were not able to attend the April 12, 2022 Board of Education meeting.

Thus, administration recommends approval of the resolution for compensation to Board Members Ms. Juanita Cruz and Mr. Joe Magallanes in their absence at the April 12, 2022 Board of Education Meeting.

The Board is requested to ratify conference attendance for Board Member Joe Magallanes to participate in the California School Boards Association’s Masters in Governance Virtual Conference, School Finance Part 1 & 2, April 29 – 30, 2022.

The Board is requested to approve conference attendance for Board Member Joe Magallanes to participate in the California School Boards Association’s Masters in Governance Virtual Conference, Human Resources/Collective Bargaining, May 13 – 14, 2022.

The Board is requested to approve conference attendance for Board Member Eileen Miranda Jimenez to participate in the California School Boards Association Delegate Assembly Meeting, May 21 – 22, 2022, in Sacramento, California.

In December 2021, the WCUSD School Board hired Dr. Emy Flores as new Superintendent of Schools. As a new Governance Team, the Board of Trustees and Dr. Flores must engage in Governance Team training and workshops, setting the state for trust and building of a common vision, unity of purpose, and a positive organizational culture.

Consultants Nicole Anderson and Deborah Keys from Nicole Anderson & Associates is a professional group that works with school districts across the country in leading Governance training/workshops through a student-focus lens.

District administration is recommending the Board ratify the agreement with Nicole Anderson & Associates from May 1, 2022 through June 30, 2024.

Staff will present any updates related to education amidst the COVID-19 pandemic.

Board approval is requested for the following consultant services agreement:

1. James W. Kelm dba Studio 1 Distinctive Portraiture will provide professional photography services for Coronado High School’s graduation ceremony on June 9, 2022.

2. Jeffrey L. Eben T. dba The How Many Wins Network will provide professional development to Coronado High School staff on May 18, 2022 to help increase graduation rate and decrease suspensions.

3. National 50 Security and Investigations, Inc. will provide uniformed security officers for Coronado, Edgewood, and West Covina High Schools’ graduation during June 2022.

4. Brent Kollmansberger, game developer of Coding with K-dog, will instruct Edgewood School students in grades 6th – 8th to express their creativity and solve problems during the 2022 Summer Coding Camp.

5. Joel David Balzun will work with the West Covina High School Performing Arts Academy students on developing their vocal skills for performances.

6. Kana Y. Croissant will work with the West Covina High School Performing Arts Academy students on developing their instrumental skills for performances.

7. Mark Timothy Navarro Pacpaco will accompany and assist the West Covina High School Performing Arts Academy students on various performances.

8. BMX Freestyle Team, LLC will provide two 45-minute BMX shows to promote a positive school climate to all students at Cameron Elementary on May 27, 2022.
   
   
9. 95% Group Inc. will provide virtual professional development on intensive reading intervention to the principal, TOSA and teachers at Merced Elementary School and Orangewood Elementary during the 2021 – 2022 school year.

10. Brock E. Satterthwaite, a magician of Brock Edwards Magic Extravaganza, will provide one 50-minute magic show to promote a positive school climate to all parents and students at Merced Elementary School on May 11, 2022.

11. History Brought to Life will provide two one-hour sessions on California history to 4th grade students at Merced Elementary School on June 3, 2022.

12. Robert H. Redman, aerospace education specialist with Rockets and Robots, will provide a one-hour session on the history of space and science to 4th grade students at Merced Elementary School on May 23, 2022.

13. Royale Management Group LLC will provide one 45-minute BMX show to promote a positive school climate to all students at Merced Elementary on May 20, 2022.
    
    
14. Mobile Ed Productions Inc. will provide a two-hour assembly to K–5th grade students on science, technology, art and math at Merlinda Elementary School on June 30, 2022.

15. Ballet Folklorico International Dance Company will provide weekly dance classes to all students participating in the Summer Learning Camp at Monte Vista Elementary School from June 13 – July 1, 2022

16. Help Youth Through Golf will provide weekly golf lessons to all students participating in the Summer Learning Camp at Merlinda Elementary School June 13 – July 1, 2022.

17. Moving Mindz LLC will provide 72 hours of academic instruction in science, technology, engineering, mathematics, and language arts to all students participating in the Summer Learning Camp at Monte Vista Elementary School June 13 – July 1, 2022.

18. HoopItUp! Worldwide will provide two 45-minute fitness and nutrition assemblies to all students at Orangewood Elementary on May 23, 2022.

19. Discovery Science Foundation will provide seven 50-minute interactive assemblies on science, technology, engineering, mathematics, and language arts to 1^st – 4^th grade students at Vine Elementary School during the 2021 – 2022 school year.

20. Prismatic Magic LLC will provide two 40-minute anti-bullying assemblies by combining science, art, history, and music to all students at Vine Elementary School on June 8, 2022.

    
    

Cost, not to exceed, $54,763.75, will be paid as follows:

1.      $1,500.00  (Not to exceed) Site Elementary and Secondary School Emergency Relief III Funds 
2.      $4,500.00  (Not to exceed) Site Supplemental and Concentration I Grant Funds
3.      $9,132.75  (Not to exceed) District General Funding
4.      $8,000.00  (Not to exceed) Summer Expanded Learning Opportunities Grant 
5.         $200.00  (Not to exceed) Career Technical Education Incentive Grant
6.         $300.00  (Not to exceed) Career Technical Education Incentive Grant
7.         $300.00  (Not to exceed) Career Technical Education Incentive Grant
8.      $1,650.00  (Not to exceed) Site PTA account
9.      $7,300.00  (Not to exceed) Site Title I account and Site Supplemental and Concentration I Grant            
10.      $1,500.00  (Not to exceed) Site PTA account
11.         $795.00  (Not to exceed) Site PTA account
12.         $695.00  (Not to exceed) Site PTA account
13.     $1, 397.00  (Not to exceed) District General Funding
14.      $1,295.00  (Not to exceed) Summer Expanded Learning Opportunities
15.      $1,500.00  (Not to exceed) Summer Expanded Learning Opportunities
16.      $1,500.00  (Not to exceed) Summer Expanded Learning Opportunities
17.      $8,685.00  (Not to exceed) Summer Expanded Learning Opportunities
18.      $1,328.00  (Not to exceed) Site Supplemental and Concentration I Grant Funds
19.      $2,137.00  (Not to exceed) Site Title I account
20.      $1,049.00  (Not to exceed) Expanded Learning Opportunities Grant

Board approval is requested for the following extended study trips:

1. Mt. SAC Early College Academy’s Yearbook team is requesting approval for two students from 11th – 12th grade, accompanied by one adult, to participate in the Cal Baptist University Yearbook Camp in Riverside, California, July 14 – 17, 2022.
   
2. West Covina High School Air Force Junior Reserve Officer Training Corps (AFJROTC) is requesting approval for 30 students from 9th–12th grade, accompanied by three adults, to participate in the re-enactment of the Bataan Death March in Chino Hills State Park in Chino Hills, California, May 28 – 29, 2022.

Cost, not to exceed, $1,260.00, will be paid as follows: 

1. $1,260.00 (Not to exceed)  Site Supplemental and Concentration I Grant  Funds
2.        $0.00 (Not to exceed)  No cost associated with this item

The Lions Club of West Covina annually supports vision screening services for West Covina Unified School District (WCUSD) students. For the 2022 – 2023 school year, they have arranged the support of Dr. Wayne W. Hoeft, O.D. Vision Screening Services as the professional organization that will provide these services. Dr. Wayne W. Hoeft, O.D. will work with WCUSD nursing staff and school sites to organize and schedule participating optometrists to provide the vision screenings. The cost per child for this examination is $5.25. In addition to the funding support provided by the Lions Club of West Covina, a portion of the cost will be provided through the Medi-Cal account.

Administrative staff requests the approval of Dr. Wayne W. Hoeft, O.D. Vision Screening Services, supported by the West Covina Lions Club, to provide vision screening services for WCUSD students.

Cost, not to exceed, $12,000.00, will be paid using the Medi-Cal Account.

Approval

The district enters into general agreements with staffing agencies for the purpose of providing special education or related services to individuals with exceptional needs under the authorization of Education Code Sections 56030-56042 and 56300-56376. We are requesting the addition of the following staffing agencies to the existing approved list.

Maxim Healthcare Staffing Services, Inc.
7227 Lee Deforest Drive
Columbia, MD 21046

Approval

The Board is requested to approve/ratify the following personnel recommendations:

Board approval is requested for the following agreements:

• University of La Verne, allowing university students to participate in internships, fieldwork, and practicum experience.

Throughout California teachers will be recognized on May 11, 2022 for the educational contributions they make every day.  District administrators, parents, students, and other community members are encouraged to recognize and show appreciation for the dedication and contributions of our teachers.

The District administration recommends that the Board adopt the Resolution, as presented.

Classified School Employee Week has been designated to recognize the contributions classified employees make to the quality of education in California.  The week of May 16, 2022 is designated as Classified School Employee Week.  District administrators, teachers, parents, students, and other community members are encouraged to recognize the valuable service provided by classified school employees.

The District administration recommends that the Board adopt the Resolution, as presented.

A third amendment to the Assistant Superintendent – Business Services Contract of Employment is recommended related to an adjustment in the contract expiration date.

A Fifth Amendment to the Assistant Superintendent – Educational Services Contract for Employment is recommended related to an adjustment in the contract expiration date.

A Fifth Amendment to the Assistant Superintendent – Human Resources Contract for Employment is recommended related to an adjustment in the contract expiration date.

In accordance with the provisions of the Williams/Valenzuela/CAHSEE settlement, each quarter our district must report in writing to the Los Angeles County Office of Education any complaints and resolutions pursuant to this settlement.

The Board is requested to approve and/or ratify for payment the following purchase orders:

Purchase Order Numbers:     22-03645 – 22-04031

General Fund …..……………..………………………………………… $   3,709,387.85

Cafeteria Fund …………………………………………………………..   $      109,082.25

Building Fund …………………………………………………………… $        34,150.00

Special Reserve Fund – Capital Project ...……………………………  $   2,507,915.94

Total Expenditure of $6,360,536.04

The Board is requested to approve the following warrants:

A Warrant No.: C1l-C,089-C,090-C,094-C,C3l-C,C3l-N,096-C,096-N,

   101-C,101-N,C2J-N ……………..………………. $     6,711,707.28

B Warrant Total: .…………………………………………………...  $     2,535,815.72

The Board is requested to approve the following gifts on behalf of the District:

Donation of $916.00

Approval

Annually, the District enters into an agreement with Los Angeles County Office of Education (LACOE) to provide financial system services to the District.  Services provided by LACOE include the following: 

• Chart of Accounts

• Balance by fund and resource

• Online data entry

• Editing for errors

• Budget checking

• Balanced set of records

• Year-end accruals

• Integration with County-offered modules

• Audits

• Online and hard copy reports

• Accounts payable module interface

• Commercial warrant processing

District Administration recommends that the Board approve the agreement with LACOE for business and financial system services for fiscal year 2022 – 2023.

District shall pay LACOE for services quarterly through transfer by journal voucher.  The estimated cost for these services is $21,080.00, to be paid from General Fund.

Board Approval is requested for the following Consultant Services:

Dr. Pravin Shaw, Inc. will provide COVID testing during the 2021 – 2022 school year.

Costs, not to exceed $60.00 per Rapid Antigen Test

The Board is requested to approve the following:

The District will procure new electronic marquees at eleven (11) schools.  The District will utilize the Sourcewell Contract No. 050819.

Cost not to exceed $331,000.00, to be paid from Fund 40.

• May 11, 2022       End of the Year Awards, Walnut Grove Intermediate School, 6:00 p.m.
• May 12, 2022      Open House, Wescove Elementary School, 6:00 p.m., Virtual
• May 17, 2022      End of the Year Awards, Edgewood Middle School, 6:00 p.m.
• May 18, 2022      End of the Year Awards, Edgewood High School, 6:00 p.m.
• May 19, 2022      Appreciating Classified Employees (ACE) Program
• May 19, 2022      End of the Year Awards, Mt. SAC Early College Academy, 6:00 p.m.
• May 20, 2022      Merced Distinguished Schools Ceremony, 9:00 a.m.
• May 24, 2022      Board of Education Meeting
• May 25, 2022      End of the Year Awards, West Covina High School, 6:00 p.m.
• May 26, 2022      End of the Year Awards, Coronado High School, 6:00 p.m.

There being no further business to come before the Board, the regular meeting of May 10, 2022 is adjourned at _________ p.m.