Employee Organization: Teachers' Association of West Covina
Employee Organization: California School Employees' Association, Chapter #91
Negotiator: Michael F. Seaman

BOARD OF EDUCATION
Rose Lopez, Ed.D.
Michael Flowers
Juanita Cruz
Joe Magallanes
Eileen Miranda Jimenez

Ryana Aboul Hose, EHS, Student Representative
Payton Zarceno, Mt. SAC ECA, Student Representative
Lyna Nguyen, WCHS, Student Representative
Marc Gallardo, CHS, Student Representative

SUPERINTENDENT
Emy Flores, Ed.D.

Please submit a "Request to Address the Board" form prior to the meeting. Not more than three (3) minutes are to be allotted to any one (1) speaker, nor more than twenty (20) minutes on the same subject. This portion of the agenda is for presentations to the Board and not a question and answer period where the Board enters into dialogue. if you have questions for the Board, please provide the Board President with a copy and an administrator will provide answers at a later date. Public comments beyond thirty (30) minutes will be at the discretion of the Board President.

It is requested that the Board approve the Agenda and Consent Items, as presented. Action by the Board in the adoption of the Consent Items (VIII A2, A3; B1, B2; C1; D1, D2, D3, D4, D5, D6, D7) indicates that all items appearing are adopted by one single motion and vote unless a member of the Board requests that an item be removed and voted upon separately. Generally, the Consent Items are matters which are considered to be routine in nature and can be acted upon in one action to conserve time and permit the Board to spend more time reviewing items that are other-than-routine in nature.

The Board is requested to approve the Minutes of the Regular Meeting of January 11, 2022.

Pursuant to Education Code, Section 35120 (c), a member may be paid for any meeting when absent if the board by resolution duly adopted and included in its minutes finds that at the time of the meeting he or she is performing services outside the meeting for the school district or districts, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the board.

Board Members Dr. Rose Lopez and Ms. Juanita Cruz were not able to attend the January 11, 2022 Board of Education meeting.

Thus, administration recommends approval of the resolution for compensation to Board Members Dr. Rose Lopez and Ms. Juanita Cruz in their absence at the January 11, 2022 Board of Education Meeting.

Board approval is requested for the following consultant services agreement:

1. Chino Hills State Park will provide two 50-minute assemblies on early ranching in San Gabriel Valley to fifth and sixth grade students at California Elementary School on February 1, 2022.
2. Chips Matthew Lee Barranco will work with the West Covina High School Performing Arts Academy students on developing their instrumental terminology.
   
3. Kana Y. Croissant will work with the West Covina High School Performing Arts Academy students on developing their instrumental skills for performances.
4. Austin Crumley will work with the West Covina High School Performing Arts Academy students to prepare for auditions at the college and professional levels.
   
5. Gloria Franco will work with the West Covina High School Performing Arts Academy students on preparing production scripts.
6. James Nathan Jasmin will work with the West Covina High School Performing Arts Academy students on sound engineering.
   
7. Elizabeth Nguyen will work with the West Covina High School Performing Arts Academy students with preparing collaborative musical projects.
8. Jonathan Rivas will work with the West Covina High School Performing Arts Academy students on developing stage-managing skills.

Cost, not to exceed, $4,000.00, will be paid as follows:

1.     $0.00   (Not to exceed)  No cost associated with this item   
2.         $300.00   (Not to exceed)  Career Technical Education Incentive Grant 
3.      $1,000.00   (Not to exceed)  Career Technical Education Incentive Grant
4.         $300.00   (Not to exceed)  Career Technical Education Incentive Grant
5.         $500.00   (Not to exceed)  Career Technical Education Incentive Grant
6.         $500.00   (Not to exceed)  Career Technical Education Incentive Grant
7.         $900.00   (Not to exceed)  Career Technical Education Incentive Grant
8.         $500.00   (Not to exceed)  Career Technical Education Incentive Grant

By February 1^st of each year, every school in California is required by state law to publish a School Accountability Report Card (SARC). The SARC contains information about the condition and performance of each California public school. SARCs are also intended to provide the public with important information about each public school and to communicate a school’s progress in achieving its goals. 

District administration is requesting the Board approve the SARC Reports for all school sites.

Approval

The Board is requested to approve/ratify the following personnel recommendations:

The Board is requested to approve and/or ratify for payment the following purchase orders:

Purchase Order Numbers:     22-02468 – 22-02667

General Fund …..……………..………………………………………………….. $   656,047.18

Cafeteria Fund …………………………………………………………………… $     15,450.35

Building Fund ………………………………………………………………….... $   300,000.00

Total Expenditure of $971,497.53

The Board is requested to approve the following warrants:

A Warrant No.: 349-N,350-N,C2F-N,C1F-C,362-N,004-C,006-C,006-N,

   C3F-C,C3F-N………………..…...……….………..…… $     6,482,073.03

B Warrant Total: .………………………………………………….…….. $     1,989,340.74

The Board is requested to approve the following gifts on behalf of the District:

The Board is requested to approve the following:

Bid No. 01:2122 – Hollencrest Middle School Gymnasium (New Construction)

Bid specifications were developed and a mandatory job walk was completed on October 25, 2021. Bids were received from various contractors with the following result of the lowest qualified bidder:

a. Novus Construction $11,934,000.00

Hollencrest Middle School Gymnasium at the contract price of $11,934,000.00 plus 10% maximum allowance for change orders.  Total not to exceed $13,127,400.00.

It is also recommended that the Board further authorize budget transfers, purchase orders, and release of warrants in support of these contracts.

Costs, not to exceed, $13,127,400.00 will be paid as follows:

a. $13,127,400.00 (Not to exceed) Fund 21 Building Fund 

Board Approval is requested for the following Consultant Services agreement:

Mobile Coronavirus Testing (MCT) will provide COVID testing during the 2021 – 2022 school year.

Costs, not to exceed $60.00 per Rapid Antigen Test

The Board is requested to approve an agreement between Super Co-Op and West Covina Unified School District.

San Mateo-Foster City School District is the Lead Agency of the Super Co-Op and hereby given authority to contract for USDA Foods and related services on behalf of Member Districts. The West Covina Unified School District, Nutrition Services Department is part of a group of district food service directors who have agreed to be member districts of the Super Co-Op for the benefit of these services.  

Renewal of membership, with Board Approval, is required annually to remain an active member.  The term of the agreement will be July 1, 2022 through June 30, 2023.

The Board is requested to approve/ratify the membership agreement.

West Covina Unified School District had an independent audit conducted by the auditing firm of Clifton, Larson & Allen LLP for the 2020 – 2021 fiscal year as required by Education Code Section 41020.  The audit includes all funds of the District, including the student body and cafeteria funds, and any other funds under the control of the District.

The Board is required to review the annual audit report in one of its regularly scheduled public meetings.

The District Administration recommends that the Board accept the audit report from Clifton, Larson & Allen LLP for the 2020 – 2021 fiscal year.

Mr. Jorge Ronquillo, Chairperson of the ICBOC, will present a report on behalf of the ICBOC.

In November 2016 a general obligation bond proposition (Measure ES) was approved by the voters of the District.

Pursuant to the requirements of Proposition 39: General Obligation Bonds, the Board of Education established an Independent Citizens’ Bond Oversight Committee (ICBOC).  The ICBOC is required to review the annual audit and present a report once a year to the Board for their approval.

The District Administration and ICBOC recommends that the Board accept the audit report from Clifton, Larson & Allen LLP for the 2020 – 2021 fiscal year.

The Board will discuss the Civic Center Use of the Edgewood Event Center.

• February 8, 2022        Board of Education Meeting
• February 14, 2022      Lincoln’s Day Holiday, Schools and District Office Closed

There being no further business to come before the Board, the regular meeting of January 25, 2022 is adjourned at _________ p.m. by President Rose Lopez, Ed.D.