Employee Organization: Teachers' Association of West Covina
Employee Organization: California School Employees' Association, Chapter #91
Negotiator: Michael F. Seaman

BOARD OF EDUCATION
Rose Lopez, Ed.D.
Michael Flowers
Juanita Cruz
Joe Magallanes
Eileen Miranda Jimenez

Lyna Nguyen, WCHS, Student Representative
Ryana Aboul Hosn, EHS, Student Representative
Payton Zarceno, Mt. SAC ECA, Student Representative
Marc Gallardo, CHS, Student Representative

INTERIM SUPERINTENDENT
Juan Lopez

Please submit a "Request to Address the Board" form prior to the meeting. Not more than three (3) minutes are to be allotted to any one (1) speaker, nor more than twenty (20) minutes on the same subject. This portion of the agenda is for presentations to the Board and not a question and answer period where the Board enters into dialogue. if you have questions for the Board, please provide the Board President with a copy and an administrator will provide answers at a later date. Public comments beyond thirty (30) minutes will be at the discretion of the Board President.

It is requested that the Board approve the Agenda and Consent Items, as presented. Action by the Board in the adoption of the Consent Items (VIII A2, A3; B1; C1; D1, D2, D3) indicates that all items appearing are adopted by one single motion and vote unless a member of the Board requests that an item be removed and voted upon separately. Generally, the Consent Items are matters which are considered to be routine in nature and can be acted upon in one action to conserve time and permit the Board to spend more time reviewing items that are other-than-routine in nature.

The Board is requested to approve the Minutes of the Regular and Organizational Meeting of December 14, 2021.

Throughout the year, changes in the law, Education Code and/or district procedures necessitate new and revised policies. These changes have caused the District to review existing policies and look to establish new and timely ones. Contained in the agenda for first and second reading is the following Board Policies (BP) and Administrative Regulations (AR):

BP                   COVID-19 Mitigation Plan – The Board Policy is being established due to new law

0470                requiring reporting of COVID cases and other information.

BP                   Emergency Schedules – The Board Policy is being established due to new law on

3516.5             applying to obtain apportionment credit for days and minutes lost due to emergency

                        closure.

BP                   Staff Development – The Board Policy is being revised due to new law regarding

4131                requirements for districts offering technology-based instruction.

BP                   Response to Instruction and Intervention – The Board Policy is being established

6120                to coincide with district practice to instruction and intervention (RtI²)

BP/AR            High School Graduation Requirements – The Board Policy and Administrative

6146.1             Regulation are being revised due to new law on exemption of students.

BP/AR            Children with Disabilities Enrolled By Their Parents in Private School – The Board

6164.41           Policy and Administrative Regulation are being established to coincide with district

                        practice.

BP/AR            Student Study Teams – The Board Policy and Administrative Regulation are being

6164.5             revised to clarify the SST process and its purpose.

BP                   Naming of Facility – The Board Policy is being revised to define the installment of

7310                dedication plaques.

It is recommended the Board accept, for first and second reading, and adopt the above Board Policies and Administrative Regulations.

Board approval is requested for the following consultant services agreement:

1. David Knight, professional pianist, arranger, and an accompanist will provide services to the choral department at Hollencrest Middle School in all major practices and performances during the 2021–2022 school year.
   
   
2. Keys to Literacy, LLC, will provide on-site professional development on January 24, 2022, to Hollencrest Middle School’s administrators and teachers to develop student literacy and writing skills through the implementation of cooperative learning, Close Reading, and AVID strategies.
   
   
3. Convenient Fun Fitness will provide weekly classes on engaging physical education activities to all elementary students at Wescove Elementary School from January 1, 2022–June 10, 2022.

Cost, not to exceed, $19,920.00, will be paid as follows:

1. $1,750.00   (Not to exceed)   Site Supplemental and Concentration I Grant (SC1) funds 
2. $3,300.00   (Not to exceed)   Site Title I account
3. $14,870.00 (Not to exceed)   Site Expanded Learning Opportunities (ELO) Grant funds

Approval

The Board is requested to approve/ratify the following personnel recommendations:

In accordance with the provisions of the Williams/Valenzuela/CAHSEE settlement, each quarter our district must report in writing to the Los Angeles County Office of Education any complaints and resolutions pursuant to this settlement.

The Board is requested to approve and/or ratify for payment the following purchase orders:

Purchase Order Numbers:     22-02311 – 22-02467

General Fund …..……………..…………………………………………………  $   972,331.52

Building Fund ………………………………………………………..………….  $       1,494.26

The Board is requested to approve the following warrants:

A Warrant No.: 333-C,333-N,334-C,334-N,336-N,342-C,342-N,C3E-C,

   C3E-N,344-C,344-N………..…...……….………..…… $     1,926,040.44

B Warrant Total: .………………………………………………….…….. $        922,539.48

Total Expenditure of $2,848,579.92

The Board is requested to approve the following:

Bid No. 01:2122 – Hollencrest Middle School Gymnasium

Bid specifications were developed and a mandatory job walk was completed on October 25, 2021. Bids were received from various contractors with the following result of the lowest qualified bidder:

a. Novus Construction $11,934,000.00

Hollencrest Middle School Gymnasium at the contract price of $11,934,000.00 plus 10% maximum allowance for change orders.  Total not to exceed $13,127,400.00.

It is also recommended that the Board further authorize budget transfers, purchase orders, and release of warrants in support of these contracts.

 Costs, not to exceed, $13,127,400.00 will be paid as follows:

a. $13,127,400.00 (Not to exceed) Fund 21 Building Fund 

• January 17, 2022     Martin Luther King, Jr. Day Holiday, Schools and District Office Closed
• January 25, 2022     Meet & Greet with the New Superintendent, Event Center, 4:00 – 5:00 p.m.
• January 25, 2022     Board of Education Meeting

There being no further business to come before the Board, the regular meeting of January 11, 2022 is adjourned at _________ p.m. by President Rose Lopez, Ed.D.