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REGULAR MEETING
West Covina USD
October 12, 2021 5:30PM
Held at 1717 W. Merced Ave., West Covina, CA 91790 (Anyone in attendance must wear a mask, thank you.) 6:00 p.m. Open Session

I. CALL TO ORDER (Procedural Item)
II. PUBLIC COMMENT PERIOD REGARDING CLOSED SESSION ITEMS (Procedural Item)
III. CLOSED SESSION (Procedural Item)
III.A. Public Employee Appointment/ Complaint/ Discipline/ Dismissal/ Employment/ Transfer (Government Code Section 54957) (Procedural Item)
III.B. Conference with Labor Negotiators (Government Code Section 54957.6) (Procedural Item)
Quick Summary / Abstract:

Employee Organization: Teachers' Association of West Covina
Employee Organization: California School Employees' Association, Chapter #91
Negotiator: Michael F. Seaman
III.C. Conference with Legal Counsel - Existing Litigation - Two Cases (Procedural Item)
Quick Summary / Abstract:

Government Code Section 54956.9(d)(1), Case No. 200679; Case No. 219830
IV. OPEN SESSION (Procedural Item)
IV.A. Invocation (The public is invited to offer an invocation) (Procedural Item)
IV.B. Flag Salute (Procedural Item)
IV.C. Roll Call (Procedural Item)
Quick Summary / Abstract:

BOARD OF EDUCATION
Eileen Miranda Jimenez
Rose Lopez, Ed.D.
Michael Flowers
Juanita Cruz
Joe Magallanes

D'Artagnan Chappell, Student Representative
Ryana Aboul Hosn, Student Representative
Payton Zarceno, Student Representative
Lyna Nguyen, Student Representative

INTERIM SUPERINTENDENT
Gary Rutherford, Ed.D.
V. REPORT OF ACTION TAKEN IN CLOSED SESSION (Procedural Item)
VI. HEARING SESSION (Procedural Item)
VI.A. Board President Report (Information Item)
VI.B. Board of Education Report/Legislative Update (Information Item)
VI.C. Student Representative Reports (Information Item)
VI.D. Superintendent Report (Information Item)
VII. ITEMS FROM THE FLOOR/PUBLIC COMMENT (Procedural Item)
Quick Summary / Abstract:

Please submit a "Request to Address the Board" form prior to the meeting. Not more than three (3) minutes are to be allotted to any one (1) speaker, nor more than twenty (20) minutes on the same subject. This portion of the agenda is for presentations to the Board and not a question and answer period where the Board enters into dialogue. if you have questions for the Board, please provide the Board President with a copy and an administrator will provide answers at a later date. Public comments beyond thirty (30) minutes will be at the discretion of the Board President.
VIII. BUSINESS SECTION (Procedural Item)
VIII.A. Organizational (Action Item)
VIII.A.1. Agenda and Consent Items (Consent Agenda)
Speaker:
Gary Rutherford, Ed.D., Interim Superintendent
Quick Summary / Abstract:

It is requested that the Board approve the Agenda and Consent Items, as presented. Action by the Board in the adoption of the Consent Items (VIII A2, A3, A4; B1, B2, B3; C1; D1, D2, D3, D4) indicates that all items appearing are adopted by one single motion and vote unless a member of the Board requests that an item be removed and voted upon separately. Generally, the Consent Items are matters which are considered to be routine in nature and can be acted upon in one action to conserve time and permit the Board to spend more time reviewing items that are other-than-routine in nature.
Recommended Motion:
Approval
VIII.A.2. Minutes of Meeting (Consent Item)
Speaker:
Gary Rutherford, Ed.D., Interim Superintendent
Quick Summary / Abstract:

The Board is requested to approve the Minutes of the Regular Meeting of September 28, 2021.
Recommended Motion:
Approval
Attachments:
Minutes of September 28, 2021 Regular Meeting
VIII.A.3. Board Member Conference Attendance (Consent Item)
Speaker:
Gary Rutherford, Ed.D., Interim Superintendent
Quick Summary / Abstract:

The Board is requested to approve conference attendance for Board Members Joe Magallanes and Eileen Miranda Jimenez to participate in the California School Boards Association Masters in Governance – Community Relations & Advocacy/Governance Integration Virtual Conference, November 5, 2021.
Financial Impact:
Costs to be paid out of Board’s Travel & Conference account.
Recommended Motion:
Approval
VIII.A.4. Special Board of Education Meeting (Consent Item)
Speaker:
Gary Rutherford, Ed.D., Interim Superintendent
Quick Summary / Abstract:

With the retirement of Superintendent Charles Hinman effective August 1, 2021, Education Support Services Group (ESS) has been retained to help select the new Superintendent.

The application window closes on October 15, 2021. The next step is to select candidates to be interviewed. A Special meeting is needed in order for the Board to review applications and select candidates.

District recommends the Board approve the date of November 2, 2021 to hold a Special Board of Education Meeting to order to select candidates for the Superintendent interviews.
Recommended Motion:
Approval
VIII.B. Instruction (Action Item)
VIII.B.1. Consultant Services Agreements (Consent Item)
Speaker:
Denise R. Knutsen, Assistant Superintendent, Educational Services
Rationale:

Board approval is requested for the following consultant services agreements:

  1. Carlos Jimenez will provide one-on-one trumpet instruction to West Covina High School Performing Arts Academy students during the 2021 – 2022  school year.

  2. Gloria Franco will work with the West Covina High School Performing Arts Academy students on a two-day stage managing course during October 2021.  

  3. Jocelyn Loera will provide acting lessons for the West Covina High School Performing Arts Academy students during the 2021 – 2022  school year.  

  4. Matthew Kellaway will work with the West Covina High School Performing Arts Academy students on musical theatre pieces in a one-day course during October 2021.  

  5. Nicholas A. Kellie will provide guitar lessons, performance standards and techniques to West Covina High School Performing Arts Academy students during the 2021 – 2022  school year.  

  6. Thomas P. Townsend will provide the students of the West Covina High School Performing Arts Academy with a two-day visual arts symposium during October 2021.  

  7. Tonatiuh Elizarraraz will work with the West Covina High School Performing Arts Academy students on a one-day film acting course during October 2021.   

  8. Marzano Resources, LLC will provide on-site professional development to Edgewood Schools administrators and teachers to better utilize the PLC model to develop and implement academic interventions while accelerating student learning during the 2021 – 2022 school year.

  9. Isabel Espinoza, dance instructor, will provide weekly classes on dance and arts performance to all students at Orangewood Elementary School from October 22, 2021 – June 10, 2022.
 
Financial Impact:

Cost, not to exceed, $50,200.00, will be paid as follows:

  1. $800.00 (Not to exceed) Career Technical Education Incentive Grant

  2. $600.00 (Not to exceed) Career Technical Education Incentive Grant

  3. $800.00 (Not to exceed) Career Technical Education Incentive Grant

  4. $300.00 (Not to exceed) Career Technical Education Incentive Grant

  5.      $2,400.00 (Not to exceed) Career Technical Education Incentive Grant

  6.      $1,500.00 (Not to exceed) Career Technical Education Incentive Grant

  7.         $300.00 (Not to exceed) Career Technical Education Incentive Grant

  8.      $6,500.00 (Not to exceed) Site Title I account

  9.    $37,000.00 (Not to exceed) Site Title I account
Recommended Motion:
Approval
VIII.B.2. Elementary and Secondary School Emergency Relief (ESSER) III Expenditure Plan (Consent Item)
Speaker:
Denise R. Knutsen, Assistant Superintendent, Educational Services
Rationale:

Under the American Rescue Plan Act, Local Educational Agencies (LEA) that receive ESSER III funds are required to develop a plan for how they will use ESSER III funds to, at a minimum, address students’ academic, social, emotional, and mental health needs, as well as the opportunity gaps that existed before, and were exacerbated by, the COVID-19 pandemic. LEAs must conduct meaningful consultation with stakeholders and provide the opportunity for public input. The plan must be adopted by the local governing board at a public meeting before October 29, 2021, and must be submitted to its County Office of Education for review and approval within five days of adoption. 

The District administration requests approval of the WCUSD ESSER III Expenditure Plan for the 2021 – 2022 school year.
 
Recommended Motion:
Approval
VIII.B.3. Addition to the Nonpublic Schools Approved List (Consent Item)
Speaker:
Denise R. Knutsen, Assistant Superintendent, Educational Services
Rationale:

The district enters into general agreements with nonpublic schools and other agencies for the purpose of providing special education or related services to individuals with exceptional needs under the authorization of Education Code Sections 56030-56042 and 56300-56376.  We are requesting the addition of the following nonpublic school to the existing approved list.

Beacon Day School, Inc.

24 Centerpointe Dr.

La Palma, CA  90623
 
Recommended Motion:
Approval
VIII.C. Personnel (Action Item)
VIII.C.1. Personnel Report (Consent Item)
Speaker:
Michael F. Seaman, Assistant Superintendent - Human Resources
Rationale:

The Board is requested to approve/ratify the following personnel recommendations:
 
Recommended Motion:
Approval
Attachments:
Personnel Report 2021.10.12
VIII.C.2. Information Report: Williams/Valenzuela/CAHSEE Lawsuit Settlement 1st Quarter 2021/2022 Report of Complaints and Resolutions (Information Item)
Speaker:
Michael F. Seaman, Assistant Superintendent - Human Resources
Rationale:

In accordance with the provisions of the Williams/Valenzuela/CAHSEE settlement, each quarter our district must report in writing to the Los Angeles County Office of Education any complaints and resolutions pursuant to this settlement.
 
VIII.D. Business (Action Item)
VIII.D.1. 2021 – 2022 Purchase Orders (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

The Board is requested to approve and/or ratify for payment the following purchase orders:


Purchase Order Numbers:     22-01420 – 22-01616


General Fund …..……………..……………………………………………….. $ 549,679.97

Cafeteria Fund ……………………………………………………………….... $     7,467.06

Capital Facilities Fund ……………………………………………………….... $     5,950.24
 
Financial Impact:

Total Expenditure of $563,097.27
Recommended Motion:
Approval
Attachments:
PO Report
VIII.D.2. Warrants (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

The Board is requested to approve the following warrants:


A Warrant No.: 252-N,253-N,257-C,257-N,260-N……….………..…… $        54,009.67

B Warrant Total: .…………………………………………………....…….. $   1,575,914.91
 
Financial Impact:
Total Expenditure of $1,629,924.58
Recommended Motion:
Approval
VIII.D.3. Participation Agreement for Water Fill Stations (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

The West Covina Unified School District in partnership with Upper San Gabriel Valley Municipal Water District was selected to receive 20 touchless indoor water bottle fill stations.  The stations will be provided at no cost to the District.

This program consists of replacing 20 existing indoor drinking fountains with a new touchless bottle fill station.   

Funding for this program is provided by the Upper San Gabriel Valley Municipal Water District.  Signage acknowledging the funding partner will be provided and installed at each fill station.  
 
Recommended Motion:
Approval
VIII.D.4. Contract Renewal for Athens Services (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

Board approval is requested to renew our contract with Athens Services for 36 months for trash and recycling services from August 1, 2021 to July 31, 2024.  
 
Recommended Motion:

Approval
VIII.D.5. Information Report: Civic Center Act and Use of School Facilities (Information Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

Dr. Passalacqua will present on the California Civic Center Act and share how outside user groups are allowed to use District facilities and will review the District's fee structure.
 
IX. INFORMATION SESSION (Procedural Item)
IX.A. Board of Education Discussion (Procedural Item)
IX.B. Dates to Remember (Procedural Item)
Quick Summary / Abstract:

 

  • October 26, 2021         Board of Education Meeting
  • November 2, 2021       Special Board of Education Meeting, 5:00 p.m.
  • November 9, 2021       Board of Education Meeting
X. ADJOURNMENT (Procedural Item)
Quick Summary / Abstract:

There being no further business to come before the Board, the regular meeting of October 12, 2021 is adjourned at _________ p.m. by President Eileen Miranda Jimenez.
Disability Information:
Public records related to the public session agenda that are distributed to the Governing Board less than 72 hours before a regular meeting may be inspected by the public at 1717 W. Merced Avenue during regular business hours (7:30a.m. to 4:30 p.m.) Any person with a disability residing in West Covina and who wishes to attend a public meeting and who requires aids or services in order to participate in the public meeting, can contact the Superintendent's Office at (626) 939-4600, extension 4670 at least 24-hours before the public meeting, to request any disability-related modification or accommodation, including auxiliary aids or services. (Government Code 54953.2, 54954.1)

Published: October 8, 2021, 12:56 PM

The resubmit was successful.