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REGULAR MEETING - PUBLIC HEARING
West Covina USD
September 14, 2021 5:30PM
Held at 1717 W. Merced Ave., West Covina, CA 91790 (Anyone in attendance must wear a mask, thank you.) 6:00 p.m. Open Session

I. CALL TO ORDER (Procedural Item)
II. PUBLIC COMMENT PERIOD REGARDING CLOSED SESSION ITEMS (Procedural Item)
III. CLOSED SESSION (Procedural Item)
III.A. Public Employee Appointment/ Complaint/ Discipline/ Dismissal/ Employment/ Transfer (Government Code Section 54957) (Procedural Item)
III.B. Conference with Labor Negotiators (Government Code Section 54957.6) (Procedural Item)
Quick Summary / Abstract:

Employee Organization: Teachers' Association of West Covina
Employee Organization: California School Employees' Association, Chapter #91
Negotiator: Michael F. Seaman



III.C. Conference with Legal Counsel - Existing Litigation (Procedural Item)
Quick Summary / Abstract:

Six Cases Government Code Section 54956.9(d)(1), Case No. 217295; Case No. 215943; Case No. 205628; Case No. 205629; Case No. 217320; Case No. 217339

IV. OPEN SESSION (Procedural Item)
IV.A. Invocation (The public is invited to offer an invocation) (Procedural Item)
IV.B. Flag Salute (Procedural Item)
IV.C. Roll Call (Procedural Item)
Quick Summary / Abstract:

BOARD OF EDUCATION
Eileen Miranda Jimenez
Rose Lopez, Ed.D.
Michael Flowers
Juanita Cruz
Joe Magallanes

D'Artagnan Chappell, Student Representative
Ryana Aboul Hosn, Student Representative
Payton Zarceno, Student Representative
Lyna Nguyen, Student Representative

INTERIM SUPERINTENDENT
Juan Lopez

















V. REPORT OF ACTION TAKEN IN CLOSED SESSION (Procedural Item)
VI. PUBLIC HEARING (Procedural Item)
Quick Summary / Abstract:

A Public Hearing is hereby declared open at ______ p.m. for the purpose of hearing public input on ____________________________.

There being no further comment, the Public Hearing is hereby declared closed at ______ p.m.

VI.A. Public Hearing on the Education Protection Account (EPA) (Procedural Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

Notice is hereby given that the Governing Board of the West Covina Unified School District, at its regularly scheduled meeting to be held on September 14, 2021, will conduct a public hearing regarding the Education Protection Account (EPA) for the 2020 – 2021 fiscal year.

Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by voters on November 6, 2012, temporarily increased the state sales tax for all taxpayers and the personal income tax rates for upper-income taxpayers.  The new revenues generated from Proposition 30 are deposited into a state account called the EPA.

Each Local Education Agency (LEA) will receive funds from the EPA based on their proportionate share of the statewide Local Control Funding Formula (LCFF) amount.  A corresponding reduction is made to an LEA’s LCFF entitlement.  Proposition 30 provided that all LEAs have the sole authority to determine how the funds received from the EPA are spent.

All individuals wishing to submit written comments to the District on the EPA may do so on or before September 14, 2021.  All written comments or questions should be addressed to Dr. Drew Passalacqua, Assistant Superintendent, Business Services, West Covina Unified School District 1717 W. Merced Ave, West Covina, CA, 91790.  All individuals wishing to participate in the public hearing are invited to attend the meeting of the Governing Board at the following time and location:

DATE: September 14, 2021

TIME: 6:00 p.m.

LOCATION: West Covina Unified School District Board Room

1717 West Merced Avenue, West Covina, California


 
Attachments:
EPA Report
VII. PRESENTATIONS (Procedural Item)
VII.A. Cameron Griffin, Representative for Assemblywoman Blanca Rubio - Presentation to the Mental Wellness Program (Action Item)
VII.B. Superintendent Search: Leadership Profile Presentation - Dr. Suzette Lovely and Dr. Gary Rutherford, Consultants of Education Support Services (ESS) (Action Item)
VIII. HEARING SESSION (Procedural Item)
VIII.A. Board President Report (Information Item)
VIII.B. Board of Education Report/Legislative Update (Information Item)
VIII.C. Student Representative Reports (Information Item)
VIII.D. Superintendent Report (Information Item)
IX. ITEMS FROM THE FLOOR/PUBLIC COMMENT (Procedural Item)
Quick Summary / Abstract:

Please submit a "Request to Address the Board" form prior to the meeting. Not more than three (3) minutes are to be allotted to any one (1) speaker, nor more than twenty (20) minutes on the same subject. This portion of the agenda is for presentations to the Board and not a question and answer period where the Board enters into dialogue. if you have questions for the Board, please provide the Board President with a copy and an administrator will provide answers at a later date. Public comments beyond thirty (30) minutes will be at the discretion of the Board President.

X. BUSINESS SECTION (Procedural Item)
X.A. Organizational (Action Item)
X.A.1. Agenda and Consent Items (Consent Agenda)
Speaker:
Juan Lopez, Interim Superintendent
Quick Summary / Abstract:

It is requested that the Board approve the Agenda and Consent Items, as presented. Action by the Board in the adoption of the Consent Items (X A2, A3, A4; B1, B2, B3; C1; D1, D2, D3, D4, D5, D6, D7) indicates that all items appearing are adopted by one single motion and vote unless a member of the Board requests that an item be removed and voted upon separately. Generally, the Consent Items are matters which are considered to be routine in nature and can be acted upon in one action to conserve time and permit the Board to spend more time reviewing items that are other-than-routine in nature.

Recommended Motion:
Approval
X.A.2. Minutes of Meeting (Consent Item)
Speaker:
Juan Lopez, Interim Superintendent
Quick Summary / Abstract:

The Board is requested to approve the Minutes of the Regular Meeting of August 24, 2021.

 

Recommended Motion:
Approval
Attachments:
Minutes of August 24, 2021 Regular Meeting
X.A.3. Board Member Conference Attendance (Consent Item)
Speaker:
Juan Lopez, Interim Superintendent
Quick Summary / Abstract:

The Board is requested to approve conference attendance for Board Members Joe Magallanes and Eileen Miranda Jimenez to participate in the California School Boards Association Masters in Governance – School Finance Virtual Conference, October 1 – 2, 2021.

Financial Impact:

Costs to be paid out of Board’s Travel & Conference account.

Recommended Motion:
Approval
X.A.4. Board Policy - First and Second Reading (Consent Item)
Speaker:
Juan Lopez, Interim Superintendent
Quick Summary / Abstract:

Throughout the year, changes in the law, Education Code and/or district procedures necessitate new and revised policies. These changes have caused the District to review existing policies and look to establish new and timely ones. Contained in the agenda for first and second reading is the following Board Policies (BP) and Administrative Regulations (AR):

BP                   Equity – The Board Policy is being established to correspond with District practice.

0415

AR                  Uniform Complaint Procedures – The Administrative Regulation is being revised

1312.3             update procedure on filing a complaint.

BP                   Civility – The Board Policy is being revised in accordance with new policy on

1313                the importance of civility to the effective operation of the district.

AR                  Drug and Alcohol Testing for School Bus Drivers – The Board Policy is being

4112.42           updated to include the requirement of districts to report any violation of federal drug

                        and alcohol regulations to the Clearinghouse.

BP/AR            Employee Security – The Board Policy is being revised to reflect new law regarding

4158                gun violence and accommodations for domestic violence victims. The Administrative

                        Regulation is being completely revised to reflect new law on notice regarding student

                        offenses and accommodations for victims of domestic violence.

BP                   Child Abuse and Neglect (Reporting Procedures) – The Board Policy is being

5141.4             revised to include postings notifying students of the appropriate telephone

                        number to call to report abuse.

BP/AR            Suicide Prevention – The Board Policy and Administrative Regulation are being

5141.52           revised to enhance the list of participants for staff development, topics for training,

                        and contact information for crisis intervention teams.

BP                   Search and Seizure – The Board Policy is being revised due to new law on searches,

5145.12           including searches of electronic devices.

Rationale:

BP                   Hate Motivated Behavior – The Board Policy is being revised to define hate

5145.9             motivated behavior, detail methods to dissuade it, and detail the complaint process.

BP                   Environmental Education – The Board Policy is being established due to new law

6142.5             requiring state-adopted principles be integrated into content standards, curriculum

                        frameworks, and textbook criteria.

AR                  State Academic Achievement Tests – The Administrative Regulation is being

6162.51           updated to include administration of the California Science Test (CAST) and

                        Smarter Balanced Summative Assessments.

AR                  Home and Hospital Instruction – The Administrative Regulation is being completely

6183                revised to update to current standards.

 
Recommended Motion:

It is recommended the Board accept, for first and second reading, and adopt the above Board Policies and Administrative Regulations.

X.A.5. Information Report: Agenda Preparation (Information Item)
Speaker:
Juan Lopez, Interim Superintendent
Quick Summary / Abstract:

The Superintendent will review the process of building and finalizing an agenda in preparation for a Board of Education Meeting.

X.B. Instruction (Action Item)
X.B.1. Consultant Services Agreements (Consent Item)
Speaker:
Denise R. Knutsen, Assistant Superintendent, Educational Services
Rationale:
  1. The District will contract with Follett School Solutions, Inc. to provide professional development to district and school staff on the Destiny library management platform. This service will be conducted during September 2021.

  2. Peter H. Kirkpatrick, professional pianist, arranger, and accompanist will provide services to the choral department at Edgewood Schools in all major practices and performances during the  2021–2022 school year. 

  3. Code Rev Kids, Inc. will provide five 45-minute classes every Friday on coding, STEAM, game design, and engineering to all students at California  Elementary School during the 2021–2022 school year. 

  4. Young Rembrandts will provide five 50-minute art lessons every Friday on visual arts enrichment to all students at California  Elementary School during the 2021–2022 school year. 

  5. Ballet Folklorico International will provide weekly classes on cultural and arts education through music and dance to all students at Merced Elementary School during the 2021–2022 school year.

 
Financial Impact:

Cost, not to exceed, $48,717.00, will be paid as follows:  

  1. $     367.00 (Not to exceed) District Supplemental and Concentration I Grant (SC1) funds
  2. $  5,500.00 (Not to exceed) Site Supplemental and Concentration I Grant (SC1) funds 
  3. $16,450.00 (Not to exceed) K12 Strong Workforce Grant
  4. $14,400.00 (Not to exceed) K12 Strong Workforce Grant
  5. $12,000.00 (Not to exceed) K12 Strong Workforce Grant

Recommended Motion:
Approval
X.B.2. Master Memorandum of Agreement (MOA) by and between The County of Los Angeles and the West Covina Unified School District (WCUSD) (Consent Item)
Speaker:
Denise R. Knutsen, Assistant Superintendent, Educational Services
Rationale:
Due to an incident involving school use of a Los Angeles County Department of Parks and Recreation (DPR) facility and a related lawsuit, the DPR has developed a new process and agreement to allow schools to use their facilities. This MOA is designed to permit schools to continue to access DPR facilities while also addressing legal and liability issues.
 
Recommended Motion:
Approval
X.B.3. Out of State Conference (Consent Item)
Speaker:
Denise R. Knutsen, Assistant Superintendent, Educational Services
Rationale:
Melissa Garcia, Assistant Principal, Kristin Kajikawa, Counselor, Lyndie Lorenger and Jennifer Sun, teachers from West Covina High School, will attend the Calming Anxious Brain Conference in Boston, Massachusetts, November 19 - 21, 2021.
 
Financial Impact:

Cost, not to exceed, $10,881.84, will be paid using Site Supplemental and Concentration I Grant (SC1) funds 


Recommended Motion:
Approval
X.C. Personnel (Action Item)
X.C.1. Personnel Report (Consent Item)
Speaker:
Michael F. Seaman, Assistant Superintendent - Human Resources
Rationale:

The Board is requested to approve/ratify the following personnel recommendations:


 
Recommended Motion:
Approval
Attachments:
Personnel Report 2021.09.14
X.D. Business (Action Item)
X.D.1. 2021 – 2022 Purchase Orders (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

The Board is requested to approve and/or ratify for payment the following purchase orders:

Purchase Order Numbers:     22-01067 – 22-01262

General Fund …..……………..……………………………………………….. $ 883,439.04

Cafeteria Fund ……………………………………………………………….... $   30,175.33

Building Fund ………………………………………………………………….  $ 929,609.20

Capital Facilities Fund ………………………………………………………... $   16,118.31


 
Financial Impact:

Total Expenditure of $1,859,341.88


Recommended Motion:
Approval
Attachments:
PO Report
X.D.2. Warrants (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

The Board is requested to approve the following warrants:


A Warrant No.: 223-N,224-C,228-C,C2B-N,C1B-C,242-N,V2D-C…… $   5,652,504.49

B Warrant Total: .………………………………………………….……..... $   2,777,910.54



 
Financial Impact:

Total Expenditure of $8,430,415.03


Recommended Motion:
Approval
X.D.3. Amendment to Contract (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

The Board is requested to approve the following:

The West Covina Unified School District utilizes SVA Architects, Inc. to provide design and engineering services for West Covina High School Performing Arts Center and Science CTE Building, West Covina High School Parking/Drop-Off Reconfiguration, Hollencrest Gymnasium and Modernization and other projects on an as needed basis.

The not to exceed amount for design and engineering services will be increased by $476,346.00 as follows:

West Covina High School New Performing Arts Complex - $85,205.00;

West Covina High School CTE Building and Parking/Drop-Off Reconfiguration - $54,230.00;

Hollencrest Modernization and Gymnasium - $336,911.00;

For a total Not to Exceed amount of $3,587,646.00.

It is also recommended that the Board further authorize budget transfers, purchase orders, and release of warrants in support of these contracts.


 
Recommended Motion:
Approval
X.D.4. Resolution No. 002122-BS001: Amendment to Contract with ACC Contractors (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

The Board is requested to approve Resolution No. 002122-BS001 Amendment to Contract with ACC Contractors.

ACC Contractors was selected for the West Covina High School CTE Science Building Project Bid No. 16:1819.  During construction certain changes were required to the scope of work for the Project.  The District now wishes to incorporate those changes into ACC Contractors’ contract, including claims for time extension overhead and management costs.

ACC Contractors has provided the District with Change Order Request No. 5 in the amount of $491,345.00.  This change order exceeds the bid threshold limitations set forth in Public Contract Code section 20118.4.

By accepting and approving ACC Contractors’ Change Order Request No. 5 this will bring the total project for a total Not To Exceed amount of $13,810,810.91.

It is also recommended that the Board further authorize budget transfers, purchase orders, and release of warrants in support of these contracts.


 
Financial Impact:

 Total Expenditure of $491,345.00


Recommended Motion:
Approval
Attachments:
Resolution
X.D.5. Notice of Completion (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

Pursuant to California Civil Code Section 3093, the District must file a Notice of Completion on all public works projects.  District Staff has declared that the following bids have been inspected and considered substantially completed and that the Notice of Completions should be filed:

Bid #16:1819 – West Covina High School CTE Science Building was completed on June 14, 2021 by ACC Contractors.

District Administration recommends that the Board of Education declare the listed projects to be substantially completed and authorize District Staff to file the appropriate notice with the County of Los Angeles.  Any retention funds may be released sixty days after the Notice of Completion is filed.


 
Recommended Motion:
Approval
X.D.6. Resolution for GANN Appropriations Limit (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

Government Code Section 7910 requires that “Each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit and make other necessary determinations for the following fiscal year pursuant to Article XIIIB at a regularly scheduled meeting or noticed special meeting.”

Appropriations limits have been calculated according to the Department of Education’s Guidelines amended by Senate Bill 98 and AB 198 that passed in 1989-1990 to implement Proposition 98.  The calculations were performed by the SACS State Software and were included as Form GANN in the Unaudited Actuals Reports.

The District Administration recommends that the Board adopt the resolution to establish the District’s appropriation limit.


 
Recommended Motion:
Approval
Attachments:
GANN Backup
Resolution
X.D.7. 2020 – 2021 Unaudited Actuals Financial Report (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

Per Education Code 42100, the governing board of each school district shall approve, on a form prescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures of the district for the preceding fiscal year and shall file the statement with the County Superintendent of Schools on or before September 15th.  With year-end closing activities now completed, the SACS Financial Reporting Software has been updated with Unaudited Actual numbers as of June 30, 2021.  This document is submitted to the Board for approval prior to the required submission to the Los Angeles County Office of Education, which will review it prior to forwarding it to the State.

The District Administration recommends that the Board approve the 2020 – 2021 Unaudited Actuals Financial Report as presented.


 
Recommended Motion:
Approval
Attachments:
Unaudited Actuals Backup
XI. INFORMATION SESSION (Procedural Item)
XI.A. Board of Education Discussion (Procedural Item)
XI.B. Dates to Remember (Procedural Item)
Quick Summary / Abstract:

 

  • September 15, 2021       Back to School Night, Merced School, 6:00 p.m., Virtual
  • September 16, 2021       Back to School Night, Mt. SAC ECA, 6:00 p.m., Virtual
  • September 21, 2021       Back to School Night, HMS, 6:00 p.m., Virtual
  • September 23, 2021       Back to School Night, CHS, 6:00 p.m., Virtual
  • September 24, 2021       Teacher of the Year Ceremony, Universal City, 10:00 a.m.
  • September 28, 2021       Board of Education Meeting
  • October 12, 2021            Board of Education Meeting

 

XII. ADJOURNMENT (Procedural Item)
Quick Summary / Abstract:
There being no further business to come before the Board, the regular meeting of September 14, 2021 is adjourned at _________ p.m. by President Eileen Miranda Jimenez.
Disability Information:
Public records related to the public session agenda that are distributed to the Governing Board less than 72 hours before a regular meeting may be inspected by the public at 1717 W. Merced Avenue during regular business hours (7:30a.m. to 4:30 p.m.) Any person with a disability residing in West Covina and who wishes to attend a public meeting and who requires aids or services in order to participate in the public meeting, can contact the Superintendent's Office at (626) 939-4600, extension 4670 at least 24-hours before the public meeting, to request any disability-related modification or accommodation, including auxiliary aids or services. (Government Code 54953.2, 54954.1)

Published: September 10, 2021, 11:25 AM

The resubmit was successful.