Employee Organization: Teachers' Association of West Covina
Employee Organization: California School Employees' Association, Chapter #91
Negotiator: Michael F. Seaman

Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d1) - Student ID No. 192886

BOARD OF EDUCATION
Eileen Miranda Jimenez
Rose Lopez, Ed.D.
Michael Flowers
Juanita Cruz
Joe Magallanes

SUPERINTENDENT
Charles D Hinman, Ed.D.

Please submit a "Request to Address the Board" form prior to the meeting. Not more than three (3) minutes are to be allotted to any one (1) speaker, nor more than twenty (20) minutes on the same subject. This portion of the agenda is for presentations to the Board and not a question and answer period where the Board enters into dialogue. if you have questions for the Board, please provide the Board President with a copy and an administrator will provide answers at a later date. Public comments beyond thirty (30) minutes will be at the discretion of the Board President.

It is requested that the Board approve the Agenda and Consent Items, as presented. Action by the Board in the adoption of the Consent Items (IX A2, A3; B1, B2, B3, B4; C1, C2, C3, C4, C5; D1, D2, D3, D4, D5, D6, D7, D8, D9, D10) indicates that all items appearing are adopted by one single motion and vote unless a member of the Board requests that an item be removed and voted upon separately. Generally, the Consent Items are matters which are considered to be routine in nature and can be acted upon in one action to conserve time and permit the Board to spend more time reviewing items that are other-than-routine in nature.

Throughout the year, changes in the law, Education Code and/or district procedures necessitate new and revised policies. These changes have caused the District to review existing policies and look to establish new and timely ones. Contained in the agenda for first and second reading is the following Board Policies (BP), Administrative Regulations (AR), and Board Bylaw (BB):

AR                  Comprehensive Local Plan for Special Education – The Administrative Regulation

0430                is being revised due to new law extending the date by which the SELPA must

                        include an annual assurances support plan.

BP                   Transfer of Funds Between Categories; Amendments – The Board Policy is

3110                is being completely revised to coincide with District practice.

BP/AR            Federal Grant Funds – The Board Policy and Administrative Regulation are being

3230                is being revised to update to current standards.

AR                  Lease-Leaseback Contracts – The Administrative Regulation is being revised due

3311.2             to new law regarding “skilled and trained workforce” requirements.

AR                  Design-Build Contracts – The Administrative Regulation is being revised due to

3311.3             new law regarding bid documents, construction contracts and district’s responsibility

                        regarding skilled and trained workforce requirements.

AR                  Claims and Actions Against the District – The Administrative Regulation is being

3320                revised due to new law regarding the submission, amendment, or application means

                        for claims.

BP                   Student Activity Funds – The Board Policy is being completely revised to reflect

3452                Governmental Accounting Standards Board (GASB) 84.

BP                   Consultants – The Board Policy is being revised due to new law including

3600                reference of veteran or military status.

AR                  Personal Leaves – The Administrative Regulation is being revised due to new

4161.2/            law extending leave for employees who are victims of domestic violence.

4261.2/

4361.2

AR                  Family Care and Medical Leave – The Administrative Regulation is being revised

4161.8/            due to new law revising the definition of “child.”

4261.8/

4361.8

BP                   Preschool/Early Childhood Education – The Board Policy is being established

5148.3             to reflect new state regulations on modifications to the UCP for investigating and

                        resolving complaints.

BP/AR            Comprehensive Health Education – The Board Policy and Administrative Regulation

6142.8             are being established to coincide with district practice.

BP                   Facilities Financing – The Board Policy is being revised to add Leroy F. Greene

7210                School Facilities Act as a method of funding facilities.

BB                   Remuneration, Reimbursement, and Other Benefits – The Board Bylaw is being

9250                revised to update health benefit opportunities.

It is recommended the Board accept, for first and second reading, and adopt the above Board Policies, Administrative Regulations, and Board Bylaw.

Throughout the year, changes in the law, Education Code and/or district procedures necessitate new and revised policies. These changes have caused the District to review existing policies and look to establish new and timely ones. Contained in the agenda for first and second reading is the following Board Policies (BP), Administrative Regulations (AR), Exhibit (E), and Board Bylaw (BB):

AR                  Comprehensive Local Plan for Special Education – The Administrative Regulation

0430                is being revised due to new law extending the date by which the SELPA must

                        include an annual assurances support plan.

BP                   Transfer of Funds Between Categories; Amendments – The Board Policy is

3110                is being completely revised to coincide with District practice.

BP/AR            Federal Grant Funds – The Board Policy and Administrative Regulation are being

3230                is being revised to update to current standards.

AR                  Lease-Leaseback Contracts – The Administrative Regulation is being revised due

3311.2             to new law regarding “skilled and trained workforce” requirements.

AR                  Design-Build Contracts – The Administrative Regulation is being revised due to

3311.3             new law regarding bid documents, construction contracts and district’s responsibility

                        regarding skilled and trained workforce requirements.

AR                  Claims and Actions Against the District – The Administrative Regulation is being

3320                revised due to new law regarding the submission, amendment, or application means

                        for claims.

BP                   Student Activity Funds – The Board Policy is being completely revised to reflect

3452                Governmental Accounting Standards Board (GASB) 84.

BP                   Consultants – The Board Policy is being revised due to new law including

3600                reference of veteran or military status.

E                      Employee Notifications – The Exhibit is being revised to reflect new laws related

4112.9/            to COVID-19 and employees’ rights.

4212.9/

4312.9

AR                  Personal Leaves – The Administrative Regulation is being revised due to new

4161.2/            law extending leave for employees who are victims of domestic violence.

4261.2/

4361.2

AR                  Family Care and Medical Leave – The Administrative Regulation is being revised

4161.8/            due to new law revising the definition of “child.”

4261.8/

4361.8

BP                   Preschool/Early Childhood Education – The Board Policy is being established

5148.3             to reflect new state regulations on modifications to the UCP for investigating and

                        resolving complaints.

BP/AR            Comprehensive Health Education – The Board Policy and Administrative Regulation

6142.8             are being established to coincide with district practice.

BP                   Facilities Financing – The Board Policy is being revised to add Leroy F. Greene

7210                School Facilities Act as a method of funding facilities.

BB                   Remuneration, Reimbursement, and Other Benefits – The Board Bylaw is being

9250                revised to update health benefit opportunities.

It is recommended the Board accept, for first and second reading, and adopt the above Board Policies, Administrative Regulations, Exhibit (E), and Board Bylaw.

1. Achieve 3000, Inc. will provide one 90-minute session of online professional development to the school administrator and teachers at California Elementary School during the 2021 – 2022 school year.  
   
   
2. University of La Verne, LaFetra College of Education Center for Neurodiversity, Learning, and Wellness will provide a one-year online certificate program in dyslexia methods to West Covina Unified School District credentialed teachers for the 2021 – 2022 school year. 

Cost, not to exceed, $13,107.00, will be paid as follows: 

1. $  3,107.00   (Not to exceed)  Site Supplemental and Concentration I Grant (SC1) funds
2. $10,000.00   (Not to exceed)  Special Education account

The Special Education Division is requesting approval for an agreement with the CDE and subcontract with WAI. This agreement will provide Workability students with paid/unpaid work-based learning experiences. The WAI program provides comprehensive pre-employment skills training, employment placement, and follow-up for high school students in special education who are making the transition from school to work, independent living, and postsecondary education or training. The Workability program is governed by California Education Code sections 56470 – 56474. The term of the agreement is upon full execution through June 30, 2022.

The Special Education Division is requesting approval for an agreement with the DOR and WCW. This agreement will provide DOR students with paid/unpaid work-based learning experiences as directed by the Workforce Innovation and Opportunity Act for students with disabilities, ages 16 through 22. The term of this agreement is upon full execution through June 30, 2022.

From August 19, 2021 through June 10, 2022, DCFS and WCUSD will split the cost of transportation evenly (50% each) to ensure school stability for foster youth. The projected costs are based on the data from the pilot project and includes an estimated growth of 100% with an administrative fee of 10%. Unused funds will be reimbursed back to WCUSD.

Pursuant to Education Code Sections 52060 and 52064, Local Education Agencies (LEA) must adopt a Local Control Accountability Plan (LCAP) and Annual Update, including reporting of local indicators, by July 1, 2021, using the State Board of Education adopted template and meeting the eight State Priorities for providing a quality education.

As per the statute, the West Covina Unified School District (WCUSD) has participated in the process outlined for all LEAs (Education Code 52062 and 52069):

1. Met and conferred with members of a Parent Advisory Committee and the District English Learner Advisory Committee.  
   
   
2. Consulted with the special education local plan area administrator.     
    
   
3. Provided public notification and review of the LCAP and Annual Update draft through postingfor comment on the District Website, and notification of the community through public postingof the hearing.  
   
   
4. Held a public hearing before the Governing Board prior to adopting the LCAP at a separate meeting.

The District Administration requests approval of the WCUSD LCAP and Annual Update.

The Board is requested to approve/ratify the following personnel recommendations:

Board approval is requested for the following agreement:

1. Brandman University, allowing university students to participate in internships, fieldwork, and practicum experience in school psychology.

Attached is the Tentative Agreement reached between the West Covina Unified School District (WCUSD) and the California School Employees’ Association, and its West Covina Chapter #91 (CSEA).  The general membership of CSEA voted in favor of ratifying this agreement. 

It is recommended that the Board of Education approve the Tentative Agreement as presented between CSEA and WCUSD.

The Board of Education sets compensation increases.  District staff is requesting approval of the following:

• A 2% increase effective July 1, 2021 to the current confidential and management salary schedules
• For the 2021/2022 School Year, an off salary schedule one-time bonus of 2% for all confidential and management employees who are employed with the District as of September 1, 2021 with continued employment through March 1, 2022 (prorated for less than full-time employees based on the employees placement on their respective salary schedules
• Effective July 1, 2021, the District shall contribute to District designated insurance premiums for health, dental, vision, and life insurance, up to a maximum annual contribution of $10,000 for employee only coverage; $13,000 for two-party coverage; or $17,000 for family coverage for eligible confidential and management employees
• Effective July 1, 2021, expand the salary schedule for confidential and management through Step 30 with a 5% increase at Step 30
• An additional 2% increase effective July 1, 2022 to the confidential and management salary schedules
• For the 2022/2023 School Year, an off salary schedule one-time bonus of 2% for all confidential and management employees who are employed with the District as of September 1, 2022 with continued employment through March 1, 2023 (prorated for less than full-time employees based on the employees placement on their respective salary schedule)

Based on the needs of the students, staff, and the District, it is recommended that the Governing Board approve for first and second reading the proposed job description for the following position:

• Systems Analyst

The Board is requested to approve and/or ratify for payment the following purchase orders:

Purchase Order Numbers: 21-03112 – 21-03242

General Fund …..……………..……………………………………………….. $  1,534,477.19

Cafeteria Fund ……………………………………………………………….... $          8,117.11

Building Fund ………………………………………………………………….. $     939,000.00

Total Expenditure of $ 2,481,594.30

The Board is requested to approve and/or ratify for payment the following purchase orders:

Purchase Order Numbers: 22-00001 – 22-00128

General Fund …..……………..……………………………………………….. $  1,507,395.68

Cafeteria Fund ……………………………………………………………….... $     111,500.00

Building Fund ………………………………………………………………….. $       10,000.00

Total Expenditure of $ 1,628,895.68

The Board is requested to approve the following warrants:

A Warrant No.: C2K-N,C1K-C,159-N,C3K-C,C3K-N……….………… $ 6,584,563.33

B Warrant Total: .……………………………………………………….... $ 2,086,772.55

Total Expenditure of $8,671,335.88

The Board is requested to approve the following gift on behalf of the District:

Donation of $300.00

District memberships with professional organizations are annually presented to the Board of Education for their approval.  The proposed membership list for 2021 – 2022 is attached for the Board’s consideration.

District administration requests that the Board review and approve District memberships for 2021 – 2022 as presented.

Board approval is requested for the following:

Los Angeles County of Education (LACOE) provides instructional media services, providing our school sites the ability to use streaming media content for a number of subject areas. Our students and staff will gain the ability to search through a number of resources including but not limited to Annenberg Learner, Docs Teach, Library of Congress, Pics4Learning, Storynory, Echoes and Reflections, Kahn Academy, and other multimedia providers. 

It is recommended that the Board authorize the contract with LACOE to provide their Instructional Technology Outreach Multimedia Services for the 2021 – 2022 school year. 

The West Covina Unified School District is part of the San Gabriel Valley Food Services Cooperative Purchasing Group and together awarded or renewed the below 2021 – 2022  Bid/RFP contracts.

It is recommended the Board approve the following Nutrition Services 2021 – 2022 Bid/RFP Contract Awards or renewals: 

1. Frozen and Refrigerated Foods awarded to Gold Star Foods – Bid #:  RFP  #1218-18/19 

2. Commodity Distribution awarded to Gold Star Foods – Bid #:  RFP  #1218-18/19

3. Dairy awarded to Driftwood Dairy – Bid #:  01:1819

4. Bread awarded to Galasso’s Bakery and Gold Star Foods – Bid #: 201920-1

5. Paper awarded to P&R Paper Company – Bid #: 18-19-106

6. Produce awarded to Gold Star Foods and Continental Produce – Bid #:  FS001:21-22

7. Snack/Dry Goods – Bid #:  RFP #001-17/18

8. Pizza awarded to Pizza Hut, Papa John’s, Domino’s Pizza- Bid #: 2019-20(P2) 

It is also recommended that the Board further authorize budget transfers, purchase orders, and release of warrants in support of these contracts.

Costs, not to exceed $2,500,000, to be paid from the Cafeteria Fund

The enclosed budget documents are presented to the Board of Education for approval.  The budget is presented in the State required SACS format.  The budget report includes both the 2021 – 2022 budget data as well as the 2020 – 2021 estimated actuals.

It is recommended that the Board adopt the 2021 – 2022 budget as presented.

Staff recommends using the National Data Privacy Agreement when entering into contract with software vendors utilizing student data.

The National Data Privacy Agreement is a statewide agreement that districts can use to ensure that the vendor is aware of and complies with California’s student data privacy laws.  It will ensure the appropriate use of student data to comply with statewide regulations such as FERPA, COPPA, SOPIPA, PPRA, and AB1584.

Approval

Assembly Bill 1200: Public Disclosure of Proposed Collective Bargaining Agreements Assembly Bill (AB) 1200 (Chapter 1213/Statutes 1991) requires local educational agencies to publicly disclose the provisions of all collective bargaining agreements before entering into a written agreement.  Government Code (GC) Section 3547.5 States:

“Before a public school employer enters into a written agreement with an exclusive representative covering matters within the scope of representation, the major provisions of the agreement, including, but not limited to, the costs that would be incurred by the public school employer under the agreement for the current and subsequent fiscal years, shall be disclosed at a public meeting of the public school employer….”

The AB 1200 Public Disclosure of Proposed Collective Bargaining Agreements for the California School Employee Association, Nurses, Social Workers, Behavior Specialist, Confidential, and Management is attached.

The total costs for the 2021–22 school year for the California School Employee Association,     Nurses, Social Workers, Behavior Specialist, Confidential, and Management is $1,794,326. 

• July 5, 2021             4^th of July Holiday Observed, Schools and District Office Closed
• August 10, 2021      Board of Education Meeting

There being no further business to come before the Board, the regular meeting of June 22, 2021 is adjourned at _________ p.m. to go into Closed Session.

There being no further business to come before the Board, the regular meeting of June 22, 2021 is adjourned at _________ p.m. by President Eileen Miranda Jimenez.