Employee Organization: Teachers' Association of West Covina
Employee Organization: California School Employees' Association, Chapter #91
Negotiator: Michael F. Seaman

BOARD OF EDUCATION
Eileen Miranda Jimenez
Rose Lopez, Ed.D.
Michael Flowers
Juanita Cruz
Joe Magallanes

D'Artagnan Chappell, Student Representative
Savana Smethurst, Student Representative
Angelina Martinez, Student Representative
Therese Florido, Student Representative

SUPERINTENDENT
Charles D Hinman, Ed.D.

Please submit a "Request to Address the Board" form prior to the meeting. Not more than three (3) minutes are to be allotted to any one (1) speaker, nor more than twenty (20) minutes on the same subject. This portion of the agenda is for presentations to the Board and not a question and answer period where the Board enters into dialogue. if you have questions for the Board, please provide the Board President with a copy and an administrator will provide answers at a later date. Public comments beyond thirty (30) minutes will be at the discretion of the Board President.

It is requested that the Board approve the Agenda and Consent Items, as presented. Action by the Board in the adoption of the Consent Items (VIII A2, A3; B1, B2, B3, B4; C1, C2, C3; D1, D2, D3, D4, D5, D6) indicates that all items appearing are adopted by one single motion and vote unless a member of the Board requests that an item be removed and voted upon separately. Generally, the Consent Items are matters which are considered to be routine in nature and can be acted upon in one action to conserve time and permit the Board to spend more time reviewing items that are other-than-routine in nature.

The Board is requested to approve the Minutes of the Regular Meeting of April 27, 2021.

The Board is requested to approve conference attendance for Board Members Eileen Miranda Jimenez, Dr. Rose Lopez, and Juanita Cruz to participate in the California School Boards Association Masters in Governance – Human Resources/Collective Bargaining Virtual Conference, May 21 – 22, 2021.

Board approval is requested for the following consultant services agreement:

Video Approach will perform live streaming services through Facebook and YouTube of Coronado, Edgewood, and West Covina High Schools’ graduations during the month of June 2021.

Cost, not to exceed, $12,500.00, will be paid using District Supplemental and Concentration I Grant (SC1) funds

Per Ed. Code 33353(a)(1), Governing Boards must designate their representative to the CIF League. The league representative will be voting on issues at the league and section level that impact athletics. The Athletic Directors from West Covina High and Edgewood High will be their respective league representatives. Upon approval by the Governing Board, the league representative will remain in the position from July 1, 2021 – July 1, 2022.

All organizations listed below will provide services through licensed, pre-licensed, or intern therapists, Pre-licensed and intern therapists will be supervised by a Licensed Marriage and Family Therapist, a Licensed Clinical Social Worker, or a Licensed Psychologist.

Board approval is requested on the following MOUs for counseling services during the 2021 – 2022 school year.

1. Bienvenidos, an affiliate of Hillsides Mental Health Services, will provide on-site counseling services to eligible West Covina Unified School District students and their families who are referred by designated school staff.   
   
   
2. ENKI Health & Research Systems, Inc. will provide ongoing counseling services to at-risk students in grades K – 12. They will also provide on-site counseling to students and their families referred by designated school staff.    
   
   
3. Foothill Family Services will provide on-site counseling services to eligible West Covina Unified School District students and their families, who are referred by designated school staff.   
    
   
4. Pacific Clinics will provide mental health services, one-on-one counseling, family counseling, and peer group services to eligible West Covina Unified School District students and their families, who are referred by designated school staff
   

All organizations listed above shall operate at no direct or indirect costs to the District or school sites it services.

The District enters into general agreements with nonpublic schools and other agencies for the purpose of providing special education or related services to individuals with exceptional needs under the authorization of Education Code Sections 56030-56042 and 56300-56376. We are requesting the addition of the following nonpublic school to the existing approved list.

Benchmark Behavioral Systems, Inc.
592 West 1350 South
Wood Cross, UT 84010

As a District committed to all our students and their families, Educational Services Division is recommending to the West Covina Unified School District Board of Education to officially declare May 2021 as National Foster Care Month.  

Pursuant to Assembly Bill 86, Local Educational Agencies (LEA) must adopt an Expanded Learning Opportunities (ELO) Grant Plan on or before June 1, 2021, as a condition for receiving ELO Grant funding. LEAs must implement a learning recovery program that, at a minimum, provides supplemental instruction, support for social and emotional well-being, and meals and snacks, to the maximum extent permissible under federal guidelines. The following groups of students are identified as a minimum for support offerings under the program: low income students, English learners, pupils at risk of abuse or neglect, foster youth, homeless students, disengaged students, and pupils below grade level.

ELO Grants shall be expended only for any of the following purposes: extending instructional learning time, accelerating progress to close learning gaps, integrated pupil supports, community learning hubs, supports for credit deficient pupils, additional academic services, and training for school staff.

The District administration requests approval of the WCUSD ELO Grant Plan.

Board approval is requested for the following agreement:

1. Biola University, School of Education, allowing university students to participate in student teaching, fieldwork, and practicum experience.

Salaries of represented employees become indefinite upon expiration of the collective bargaining contract or the salary provisions of the contract.  Salaries of management, confidential and other unrepresented employees are set by the Board of Education.  California Constitution (Article 11, Section 10) prohibits employees not covered by a contract from receiving additional compensation for services already rendered.  As a result, retroactive pay is precluded for unrepresented, management and confidential employees except in instances where salaries are declared indefinite by the governing board in advance of the new school year.

As a result of financial uncertainties, negotiations, legislation, and other factors, the District  administration recommends that the Board of Education declare all management, confidential, and other unrepresented employee salaries indefinite for 2021 – 2022.

Under State law, the California Commission on Teacher Credentialing is authorized to approve requests to waive laws or regulations governing educator preparation and licensing.

This authorization consolidates the existing procedures of the district applying for individual applicants to an annual blanket declaration for all anticipated emergency permits.  The anticipated numbers and types of credentials are the number of anticipated staff that may be needed during the 2021 – 2022 school year.  Any increase to these anticipated numbers would be subject to the Board’s review and approval.

The District administration recommends that the Board of Education adopt the Declaration of Need for Fully Qualified Educators for the 2021 – 2022 school year.

The Board is requested to approve and/or ratify for payment the following purchase orders:

Purchase Order Numbers: 21-02686 – 21-02871

General Fund …..……………..……………………………………………….. $     894,072.36

Cafeteria Fund ……………………………………………………………….... $         2,151.00

Total Expenditure of $ 896,223.36

The Board is requested to approve the following warrants:

A Warrant No.: 106-C,106-N,C2J-N,C1J-C ……...………….………… $ 5,862,471.78

B Warrant Total: .………………………………………………………..... $ 2,014,708.76

Total Expenditure of $7,877,180.54

The Board is requested to approve an agreement between San Gabriel Valley Food Service Cooperative Purchasing Group and West Covina Unified School District.

The West Covina Unified School District, Nutrition Services Department is part of a group of independent school food service directors from Los Angeles County/San Gabriel Valley who have agreed to purchase perishable and staple foods, supplies and USDA commodities in cooperative bidding for mutual benefit via Invitation for Bid (IFB) and/or Request for Proposal (RFP).  The group is referred to as the “San Gabriel Cooperative Purchasing Group”and/or the “San Gabriel Co-op”.

Renewal of membership, with Board Approval, is required annually to remain an active member.

The Board is requested to approve/ratify the membership agreement.

There are no costs associated with this agreement. The term of the agreement will be effective July 1, 2021 through June 30, 2022.

The District has contracted with CSM Consulting, Inc. since 2005 to prepare documentation, forms and applications regarding the Federal Communications Commission E-Rate Program.

The cost for services rendered regarding the E-Rate application process shall amount to $14,000.00 for the Category 1 services and not to exceed $10,000.00 for additional Category 2 services. Category 1 services include telecommunication and internet access services, while Category 2 services cover internal connections consisting of networking devices and maintenance agreements. The cost will be paid from the District General Fund, however, credits from the E-Rate program will offset the cost of services through the company’s expertise and knowledge of the program. The additional credits are expected to more than cover the cost of the services.

$24,000 to be paid from the General Fund, offset by E-Rate credits

Annually, the District enters into an agreement with Los Angeles County Office of Education (LACOE) to provide financial system services to the District.  Services provided by LACOE include the following: 

• Chart of Accounts

• Balance by fund and resource

• Online data entry

• Editing for errors

• Budget checking

• Balanced set of records

• Year-end accruals

• Integration with County-offered modules

• Audits

• Online and hard copy reports

• Accounts payable module interface

• Commercial warrant processing

District Administration recommends that the Board approve the agreement with LACOE for business and financial system services for fiscal year 2021 – 2022.

District shall pay LACOE for services quarterly through transfer by journal voucher.  The estimated cost for these services is $20,000.00, to be paid from General Fund.

Staff recommends using State, City and other School District Bids to purchase technology supplies, office supplies, classroom supplies, classroom and office furniture, gasoline and diesel fuel, modular lease and purchase, playground equipment, flooring and turf for 2020 – 2021.

In order to take advantage of joint buying power; State, City and School District Bids are made available to state agencies.  These bids allow the school district to purchase school supplies exceeding the bid limit eliminating the need for districts to go out to bid for the same types of purchases individually (Public Contract Code Section 20118).

District Administration requests authorization to use any available piggybackable bids for fiscal year 2020 – 2021, including but not limited to:

• Hemet Unified School District

• May 12, 2021       Open House, Wescove, 6:00 p.m., Virtual
• May 18, 2021       Middle Schools’ End of Year Awards, Virtual Slideshow, EMS, HMS, WGIS, 6:00 p.m.
• May 19, 2021       EHS Drive-Thru End of Year Awards, Staggered Arrival Times, 5:00 p.m.
• May 25, 2021       Board of Education Meeting
• May 26, 2021       WCHS Drive-Thru End of Year Awards, Staggered Arrival Times, 5:00 p.m.
• May 27, 2021       CHS Drive-Thru End of Year Awards, Staggered Arrival Times, 5:00 p.m.
• May 31, 2021       Memorial Day Holiday, Schools and District Office Closed
• June 1, 2021        CHS In-Person Graduation, 7:00 p.m., Thyberg Field at WCHS
• June 2, 2021        EHS In-Person Graduation, 7:00 p.m., Thyberg Field at WCHS
• June 3, 2021        WCHS In-Person Graduation, 7:00 p.m., Thyberg Field
• June 4, 2021        Elementary & Middle School Drive-Thru Promotions

                              8:30 – 11:30 a.m., 8^th Grade Ceremonies

                              1:00 p.m., 5^th/6^th Grade Ceremonies

• June 8, 2021        Board of Education Meeting

There being no further business to come before the Board, the regular meeting of May 11, 2021 is adjourned at _________ p.m. by President Eileen Miranda Jimenez.