Employee Organization: Teachers' Association of West Covina
Employee Organization: California School Employees' Association, Chapter #91
Negotiator: Michael F. Seaman

Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d2) - Settlement with Employee No. HT0840051 and UJ2300825

Significant Exposure to Litigation Pursuant to Paragraphs (d)(2) of Government Code Section 54956.9

BOARD OF EDUCATION
Eileen Miranda Jimenez
Rose Lopez, Ed.D.
Michael Flowers
Juanita Cruz
Joe Magallanes

D'Artagnan Chappell, Student Representative
Savana Smethurst, Student Representative
Angelina Martinez, Student Representative
Therese Florido, Student Representative

SUPERINTENDENT
Charles D Hinman, Ed.D.

A Public Hearing is hereby declared open at ______ p.m. for the purpose of hearing public input on ____________________________.

There being no further comment, the Public Hearing is hereby declared closed at ______ p.m.

The initial proposals for the 2021 – 2022 school year are and have been available for public review at the school sites, District Office switchboard, or in the Human Resources Office during normal working hours.  A public hearing is requested for the purpose of hearing public input on the initial proposals from CSEA.

The initial proposals for the 2021 – 2022 school year are and have been available for public review at the school sites, District Office switchboard, or in the Human Resources Office during normal working hours.  A public hearing is requested for the purpose of hearing public input on the District’s initial proposals to CSEA.

The initial proposals for the 2021 – 2022 school year are and have been available for public review at the school sites, District Office switchboard, or in the Human Resources Office during normal working hours.  A public hearing is requested for the purpose of hearing public input on the initial proposals from TAWC.

The initial proposals for the 2021 – 2022 school year are and have been available for public review at the school sites, District Office switchboard, or in the Human Resources Office during normal working hours.  A public hearing is requested for the purpose of hearing public input on the District’s initial proposals to TAWC.

Please submit a "Request to Address the Board" form prior to the meeting. Not more than three (3) minutes are to be allotted to any one (1) speaker, nor more than twenty (20) minutes on the same subject. This portion of the agenda is for presentations to the Board and not a question and answer period where the Board enters into dialogue. if you have questions for the Board, please provide the Board President with a copy and an administrator will provide answers at a later date. Public comments beyond thirty (30) minutes will be at the discretion of the Board President.

It is requested that the Board approve the Agenda and Consent Items, as presented. Action by the Board in the adoption of the Consent Items (IX A2, A3, A4, A5, A6; B1, B2, B3, B4; C1, C2, C3. C4, C5, C6; D1, D2, D3, D4, D5) indicates that all items appearing are adopted by one single motion and vote unless a member of the Board requests that an item be removed and voted upon separately. Generally, the Consent Items are matters which are considered to be routine in nature and can be acted upon in one action to conserve time and permit the Board to spend more time reviewing items that are other-than-routine in nature.

The Board is requested to approve the Minutes of the Regular Meeting of March 9, 2021.

The Board is requested to approve the Minutes of the Special Meeting of March 23, 2021.

The Board is requested to approve the Minutes of the Special Meeting of April 13, 2021.

The Board is requested to approve conference attendance for Board Members Eileen Miranda Jimenez, Dr. Rose Lopez, Michael Flowers, Juanita Cruz, and Joe Magallanes to participate in the National School Boards Association 2021 Online Experience Conference, April 8 – 10, 2021.

Throughout the year, changes in the law, Education Code and/or district procedures necessitate new and revised policies. These changes have caused the District to review existing policies and look to establish new and timely ones. Contained in the agenda for first and second reading is the following Board Policies (BP) and Administrative Regulations (AR), and Exhibit (E):

BP/AR            Charter Schools – The Board Policy is being revised due to new law extending the

0420.4             timeline for holding a public hearing to determine level of support for a charter

                        petition.

BP/E                Charter School Oversight – The Board Policy and Exhibit are being revised due to

0420.41           new law regarding a request for material revision.

BP                   Charter School Renewal – The Board Policy is being revised due to new law

0420.42           which revises the criteria for granting or denying charter renewals.

BP                   Charter School Revocation – The Board Policy is being revised to update material

0420.43           regarding immediate revocation of a charter school in the event of severe and

                        Imminent threat to the health or safety of students.

BP/AR            Charter School Facilities – The Board Policy and Administrative Regulation are

7160                being revised to ensure compliance with current laws and regulations and

                        accurate legal references.

It is recommended the Board accept, for first and second reading, and adopt the above Board Policies, Administrative Regulations, and Exhibit.

Board approval is requested for the following consultant services agreements:

1. Ryan Budds, With Budds Productions, LLC, will provide two 60-minute virtual trivia events as a year-end activity to all fifth grade students and a team building opportunity to all staff at Cameron Elementary School during May and June 2021.
   
   
2. Ryan Budds, With Budds Productions, LLC, will provide one 60-minute virtual trivia event as a year-end activity to all fifth grade students at Orangewood Elementary School in June 2021.
   
   
3. J. Garcia Photo Studio will be providing professional photographic services to Coronado High School graduates on May 12 and June 3, 2021. The Coronado High School graduates will celebrate their accomplishments by being photographed in their cap and gown in a portrait setting and at their graduation ceremony.
   
   
4. Young Rembrandts will provide three 45-minute virtual lessons on visual arts enrichment to all classes at California Elementary School from May through June 2021.   
   
   
5. Oren R. Boxer, Ph.D., A Psychological Corporation, will conduct an Independent Educational Evaluation (IEE) to a special education student between May and June 2021. 
   
   
6. Dr. John Burdett will be conducting a virtual Saxophone Masterclass on May 17, 2021 to students enrolled in the Performing Arts Academy at West Covina High School. Dr. Burdett will provide masterclass experience to enrich the current students virtual learning experience.

Cost, not to exceed, $11,580.00, will be paid as follows:

1.    $900.00   (Not to exceed)  Site Lottery account ($450.00 each event)
2.    $450.00   (Not to exceed)  Site Lottery account
3. $2,100.00   (Not to exceed)  Site Lottery account
4. $2.970.00   (Not to exceed)  Site Title I account
5. $5,000.00   (Not to exceed)  Special Education account
6.    $160.00   (Not to exceed)  Site Supplemental and Concentration I Grant (SC1) funds

Board approval is requested for the following extended study trip:

West Covina High School Student Activities Director, Melanie Wong, is requesting approval for two students from tenth grade, to participate in the virtual Hugh O’Brien Youth State Leadership Seminar, June 25 – 27, 2021.

Cost, not to exceed, $450.00, will be paid using Site ASB account.

The Educational Services Division is requesting approval to extend the existing agreement with USC and WCUSD. This will maintain the current assignment of two USC college advisors at West Covina High School and one at Edgewood High School from 2021 – 2023 school years. The advisors will assist school counselors, teachers, and administrators with increasing college-going rates at the schools. The program will focus on low-income, first-generation, and underrepresented students entering and completing higher education.

Cost is estimated at $216,000 for the 2021 – 2022 and 2022 – 2023 school years and will be paid using Title IV funds

The Educational Services Division is requesting approval to expand existing summer programs at the elementary, middle, and high school levels to address learning loss caused by the pandemic and subsequent school closure.  The summer programs will primarily target prioritized pupil groups (e.g. low income students, English learners, foster youth, homeless students, students with disabilities, students who are below grade level, etc.).  These programs will run from June 7 through July 30 and will be facilitated by teachers, instructional aides, counselors, mental health providers, and athletic coaches.

Costs will be paid using State funds.

The Board is requested to approve/ratify the following personnel recommendations:

Board approval is requested for the following agreement:

1. California State University, Los Angeles, Clinical Training for Marriage and Family Therapy, allowing university students to participate in clinical fieldwork and placement experience.
2. Azusa Pacific University, Department of Social Work, allowing university students to accomplish social work practicum and fieldwork experience.
3. Pepperdine University, allowing university students to participate in practicum, fieldwork, and student teaching experiences.

The initial proposals for the 2021-2022 school year are available for public review at the school sites, District Office switchboard, or in the Human Resources Office during normal working hours.  Earlier this evening, a public hearing was declared for the purpose of hearing public input on the initial proposals.  The District Administration recommends that the Board accept the attached initial proposals from CSEA.

The initial proposals for the 2021 – 2022 school year are and have been available for public review at the school sites, District Office switchboard, or in the Human Resources Office during normal working hours.  Earlier this evening, a public hearing was declared for the purpose of hearing public input on the initial proposals.  The District Administration recommends that the Board adopt the District’s attached initial proposals to CSEA.

The initial proposals for the 2021-2022 school year are available for public review at the school sites, District Office switchboard, or in the Human Resources Office during normal working hours.  Earlier this evening, a public hearing was declared for the purpose of hearing public input on the initial proposals.  The District Administration recommends that the Board accept the attached initial proposals from TAWC.

The initial proposals for the 2021 – 2022 school year are and have been available for public review at the school sites, District Office switchboard, or in the Human Resources Office during normal working hours.  Earlier this evening, a public hearing was declared for the purpose of hearing public input on the initial proposals.  The District Administration recommends that the Board adopt the District’s attached initial proposals to TAWC.

Classified School Employee Week has been designated to recognize the contributions classified employees make to the quality of education in California.  The week of May 16, 2021 is designated as Classified School Employee Week.  District administrators, teachers, parents, students, and other community members are encouraged to recognize the valuable service provided by classified school employees.

The District administration recommends that the Board adopt the Resolution, as presented.

Throughout California teachers will be recognized on May 12, 2021 for the educational contributions they make every day.  District administrators, parents, students, and other community members are encouraged to recognize and show appreciation for the dedication and contributions of our teachers.

The District administration recommends that the Board adopt the Resolution, as presented.

In accordance with the provisions of the Williams/Valenzuela/CAHSEE settlement, each quarter our district must report in writing to the Los Angeles County Office of Education any complaints and resolutions pursuant to this settlement.

The Board is requested to approve and/or ratify for payment the following purchase orders:

Purchase Order Numbers: 21-02242 – 21-02685

General Fund …..……………..……………………………………………….. $  1,685,990.89

Cafeteria Fund ……………………………………………………………….... $     157,859.16

Building Fund …………………………………………………….……………. $       62,515.34

Capital Facilities Fund …………………………………………………...…… $         8,798.48

Total Expenditure of $ 1,915,163.87

The Board is requested to approve the following warrants:

A Warrant No.: 056-C,C1H-C,061-N,067-N,C3H-C,C3H-N,071-C,071-N,

                        C2I-N,C1I-C,089-N,097-C,C3I-N,C3I-C..….………… $10,590,985.99

B Warrant Total: .……………………………………………..………….. $  4,716,667.96

Total Expenditure of $15,307,653.95

The Board is requested to approve the following gifts on behalf of the District:

Donation of $6,455.00

The Board is requested to approve the following:

Bid No. 03:2021 – West Covina High School Exterior Building Paint Project

Bid specifications were developed and a mandatory job walk was completed on March 3, 2021. Bids were received from various contractors with the following result of the lowest qualified bidder:

a. Tony Painting         $177,750.00

West Covina High School Exterior Building Paint Project at the contract price of $177,750.00 plus 10% maximum allowance for change orders.  Total not to exceed $195,525.00.

It is also recommended that the Board further authorize budget transfers, purchase orders, and release of warrants in support of these contracts.

Costs, not to exceed, $195,525.00 will be paid as follows:

a. $195,525.00 (Not to exceed)  District General Fund

The Board is requested to approve the following:

It is recommended that the Board approve the contract to Driftwood Dairy, as proposed in the RFP for Milk and Dairy referenced above, for one year.

It is also recommended that the Board further authorize budget transfers, purchase orders, and release of warrants in support of this contract.

• April 29, 2021       Open House, Merced, 6:00 p.m., Virtual
• May 5, 2021         Open House, Vine, 6:00 p.m., Virtual
• May 6, 2021         Open House, CHS, 6:00 p.m., Virtual
• May 11, 2021       Board of Education Meeting
• May 12, 2021       Open House, Wescove, 6:00 p.m., Virtual
• May 25, 2021       Board of Education Meeting

There being no further business to come before the Board, the regular meeting of April 27, 2021 is adjourned at _________ p.m. by President Eileen Miranda Jimenez.