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REGULAR MEETING
West Covina USD
February 23, 2021 5:15PM
In compliance with the Governor of California's "Safer-at-Home Order" due to COVID-19, the West Covina Unified School District Board of Education will be conducting a virtual board meeting 6:00 p.m

I. CALL TO ORDER (Procedural Item)
II. PUBLIC COMMENT PERIOD REGARDING CLOSED SESSION ITEMS (Procedural Item)
III. CLOSED SESSION (Procedural Item)
III.A. Public Employee Appointment/ Complaint/ Discipline/ Dismissal/ Employment/ Transfer (Government Code Section 54957) (Procedural Item)
III.B. Conference with Labor Negotiators (Government Code Section 54957.6) (Procedural Item)
Quick Summary / Abstract:

Employee Organization: Teachers' Association of West Covina
Employee Organization: California School Employees' Association, Chapter #91
Negotiator: Michael F. Seaman




III.C. Conference with Legal Counsel - Anticipated Litigation (Procedural Item)
Quick Summary / Abstract:

Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)

IV. OPEN SESSION (Procedural Item)
IV.A. Invocation (The public is invited to offer an invocation) (Procedural Item)
IV.B. Flag Salute (Procedural Item)
IV.C. Roll Call (Procedural Item)
Quick Summary / Abstract:

BOARD OF EDUCATION
Eileen Miranda Jimenez
Rose Lopez, Ed.D.
Michael Flowers
Juanita Cruz
Joe Magallanes

D'Artagnan Chappell, Student Representative
Savana Smethurst, Student Representative
Angelina Martinez, Student Representative
Therese Florido, Student Representative

SUPERINTENDENT
Charles D Hinman, Ed.D.















V. REPORT OF ACTION TAKEN IN CLOSED SESSION (Procedural Item)
VI. HEARING SESSION (Procedural Item)
VI.A. Board President Report (Information Item)
VI.B. Board of Education Report/Legislative Update (Information Item)
VI.C. Student Representative Reports (Information Item)
VI.D. Superintendent Report (Information Item)
VII. ITEMS FROM THE FLOOR/PUBLIC COMMENT (Procedural Item)
Quick Summary / Abstract:

Please submit a "Request to Address the Board" form prior to the meeting. Not more than five (5) minutes are to be allotted to any one (1) speaker, nor more than twenty (20) minutes on the same subject. This portion of the agenda is for presentations to the Board and not a question and answer period where the Board enters into dialogue. if you have questions for the Board, please provide the Board President with a copy and an administrator will provide answers at a later date. Public comments beyond thirty (30) minutes will be at the discretion of the Board President.

VIII. BUSINESS SECTION (Procedural Item)
VIII.A. Organizational (Action Item)
VIII.A.1. Agenda and Consent Items (Consent Agenda)
Speaker:
Charles D. Hinman, Ed.D., Superintendent
Quick Summary / Abstract:

It is requested that the Board approve the Agenda and Consent Items, as presented. Action by the Board in the adoption of the Consent Items (VIII A2, A3, A4, A5; B1; C1; D1, D2, D3, D4) indicates that all items appearing are adopted by one single motion and vote unless a member of the Board requests that an item be removed and voted upon separately. Generally, the Consent Items are matters which are considered to be routine in nature and can be acted upon in one action to conserve time and permit the Board to spend more time reviewing items that are other-than-routine in nature.

Recommended Motion:
Approval
VIII.A.2. Minutes of Meeting (Consent Item)
Speaker:
Charles D. Hinman, Ed.D., Superintendent
Quick Summary / Abstract:

The Board is requested to approve the Minutes of the Regular Meeting of February 9, 2021.

Recommended Motion:
Approval
Attachments:
Minutes of February 9, 2021 Meeting
VIII.A.3. Board Member Conference Attendance (Consent Item)
Speaker:
Charles D. Hinman, Ed.D., Superintendent
Quick Summary / Abstract:

The Board is requested to approve conference attendance for Board Members Eileen Miranda Jimenez, Dr. Rose Lopez and Juanita Cruz to participate in the California School Boards Association Masters In Governance – Student Learning & Achievement/Policy & Judicial Review Virtual Conference, March 22 & 24, 2021.

Financial Impact:
Costs to be paid out of Board’s Travel & Conference account.
Recommended Motion:
Approval
VIII.A.4. Special Board of Education Meeting (Consent Item)
Speaker:
Charles D. Hinman, Ed.D., Superintendent
Quick Summary / Abstract:

At the request of the Board for a Study Session on Charter Schools, it is recommended that the Board hold a separate, Special Meeting, on March 23, 2021.

District recommends the Board approve the date of March 23, 2021 to hold a Special Board of Education Meeting to hold a Study Session on Charter Schools.

Recommended Motion:
Approval
VIII.A.5. Board Policy - First and Second Reading (Consent Item)
Speaker:
Charles D. Hinman, Ed.D., Superintendent
Quick Summary / Abstract:

Throughout the year, changes in the law, Education Code and/or district procedures necessitate new and revised policies. These changes have caused the District to review existing policies and look to establish new and timely ones. Contained in the agenda for first and second reading is the following Board Policies (BP), Administrative Regulations (AR), Exhibit (E), and Board Bylaw (BB):

BP/AR            Uniform Complaint Procedures – The Board Policy and Administrative Regulation

1312.3             are being revised due to new state regulations on applicability of the UCP.

BP                   Sale or Lease of District-Owned Real Property – The Board Policy is being revised

3280                due to new law on appointing a district advisory committee.

AR                  Risk Management – The Administrative Regulation is being established to provide

3530                details of risk management procedures.

AR                  Sexual Harassment – The Administrative Regulation is being updated to apply the

4119.11/          Title IX complaint procedures.

4219.11/

4319.11

AR                  Title IX Sexual Harassment Complaint Procedures – The Administrative Regulation

4119.12/          is being updated to add language on complaints dismissed or denied under Title IX.

4219.12/

4319.12

BP/AR            Political Activities of Employees – The Board Policy and Administrative Regulation

4119.25/          are being revised to recognize political activities of employees while specifying

4219.25/          what employees cannot do.

4319.25

AR                  Employee Safety– The Administrative Regulation is being completely revised

4157/               to provide access to the district’s injury and illness prevention program.

4257/

4357

AR                  Work-Related Injuries – The Administrative Regulation is being established

4157.1/            due to new laws on reporting injuries to Cal/OSHA and claims related to

4257.1/            COVID-19.

4357.1

BP/AR            Work Permits – The Board Policy and Administrative Regulation are being updated

5113.2             due to new law on consideration of grades.


Rationale:

BP/AR            Awards for Achievement – The Board Policy and Administrative Regulation are

5126                being updated to add language for biliteracy awards and new law on eligibility criteria.

BP/AR            Infectious Diseases – The Board Policy and Administrative Regulation are being

5141.22           updated to reflect current laws and practices.

BP/AR            Immunizations – The Board Policy and Administrative Regulation are being updated

5141.31           due to new law on exemptions.

AR                  Nondiscrimination/Harassment – The Administrative Regulation is being established

5145.3             to address complaints of sexual harassment that meet the Title IX definition.

BP/E                Parental Notifications – The Board Policy and Exhibit are being updated to reflect

5145.6             current law and practices.

BP/AR            Sexual Harassment – The Board Policy is being revised and the Administrative

5145.7             Regulation completely revised to include definitions for Title IX complaint

                        procedures.

AR                  Title IX Sexual Harassment Complaint Procedures – The Administrative

5145.71           Regulation is being completely revised to clarify a complaint dismissed or denied

                        under Title IX.

BP/AR             Physical Education and Activity – The Board Policy and Administrative Regulation

6142.7             are being revised to reflect current law and procedures.

BP                   High School Graduation Requirements – The Board Policy is being updated due to

6146.1             new law regarding graduation requirements during COVID.

BP/AR/E         Certificate of Proficiency/High School Equivalency – The Board Policy and

6146.2             Administrative Regulation are being updated to reflect new law on certificate of

                        proficiency. The Exhibit is being established to have a consent form for the certificate

                        of proficiency.

BP/AR            Individualized Education Program – The Board Policy is being completely revised

6159                to reflect current law and practices. The Administrative Regulation is being revised

                        to detail the IEP process and written agreements.

BP/AR             Procedural Safeguards and Complaints for Special Education – The Board Policy is

6159.1             being revised to update procedures regarding FAPE. The Administrative Regulation

                        is being completely revised to detail procedural safeguards.

BP/AR            Nonpublic Nonsectarian School and Agency Services for Special Education – The

6159.2             Board Policy and Administrative Regulation are being revised to detail the

                        placement of students in a nonpublic, nonsectarian school or agency.

BP                   Transitional Kindergarten – The Board Policy is being updated to reflect changes on

6170.1             TK admission requirements and length of school day.

BB                   Meetings and Notices – The Board Bylaw is being completely revised due to new

9320                law on clarifying meeting locations including teleconference locations.

 

It is recommended the Board accept, for first and second reading, and adopt the above Board Policies, Administrative Regulations, Exhibit, and Board Bylaw.

 
Recommended Motion:
Approval
Attachments:
Board Policies 2-23-21
VIII.A.6. Board Policy - First and Second Reading (Action Item)
Speaker:
Charles D. Hinman, Ed.D., Superintendent
Quick Summary / Abstract:

Throughout the year, changes in the law, Education Code and/or district procedures necessitate new and revised policies. These changes have caused the District to review existing policies and look to establish new and timely ones. Contained in the agenda for first and second reading is the following Board Bylaw (BB):

BB                   Board Member Electronic Communications – The Board Bylaw is being established

9012                due to new law authorizing Board members to engage in separate conversations or

                        communications on social media platforms.


It is recommended the Board accept, for first and second reading, and adopt the above Board Bylaw.

Recommended Motion:
Approval
Attachments:
Board Policy 9012 - 2-23-21
VIII.A.7. Board Policy - First and Second Reading (Action Item)
Speaker:
Charles D. Hinman, Ed.D., Superintendent
Quick Summary / Abstract:

Throughout the year, changes in the law, Education Code and/or district procedures necessitate new and revised policies. These changes have caused the District to review existing policies and look to establish new and timely ones. Contained in the agenda for first and second reading is the following Board Bylaw (BB):

BB                   Board Training/Memberships – The Board Bylaw is being revised to include

9240                selection of Board memberships.

 

It is recommended the Board accept, for first and second reading, and adopt the above Board Bylaw.

Recommended Motion:
Approval
Attachments:
BB 9240 - 2-23-21
VIII.A.8. Board Policy - First and Second Reading (Action Item)
Speaker:
Charles D. Hinman, Ed.D., Superintendent
Quick Summary / Abstract:

Throughout the year, changes in the law, Education Code and/or district procedures necessitate new and revised policies. These changes have caused the District to review existing policies and look to establish new and timely ones. Contained in the agenda for first and second reading is the following Board Bylaw (BB):

BB                   Meeting Conduct – The Board Bylaw is being completely revised to update sections

9323                on public speaking and recording.


It is recommended the Board accept, for first and second reading, and adopt the above Board Bylaw.

Recommended Motion:
Approval
Attachments:
BB 9323 - 2-23-21
VIII.A.9. Filming of Board of Education Meetings (Action Item)
Speaker:
Charles D. Hinman, Ed.D., Superintendent
Quick Summary / Abstract:

Dr. Passalacqua will review the costs and procedures of filming or televising Board of Education meetings.

Recommended Motion:
Board Direction
VIII.A.10. California School Boards Association Delegate Assembly Ballot (Action Item)
Speaker:
Charles D. Hinman, Ed.D., Superintendent
Quick Summary / Abstract:

Bi-annually, members of the California School Boards Association Delegate Assembly are nominated as regional representatives. The four nominees are Gabriela Arellanes (Azusa USD), Christina Lucero* (Baldwin Park USD), Eileen Miranda Jimenez* (West Covina USD) and Roberta Perlman* (Pomona USD). At this time, the Board is requested to vote on the names for two candidates to serve on the CSBA Delegate Assembly for Subregion 23-C.

 

* denotes incumbent

Recommended Motion:
Approval
Attachments:
CSBA Delegate Assembly Ballot
VIII.A.11. Information Report: COVID-19 and Graduation Update (Information Item)
Speaker:
Charles D. Hinman, Ed.D., Superintendent
Quick Summary / Abstract:

Staff will present any updates related to education amidst the COVID-19 pandemic and graduation ceremonies.

VIII.B. Instruction (Action Item)
VIII.B.1. Consultant Services Agreements (Consent Item)
Speaker:
Denise R. Knutsen, Assistant Superintendent, Educational Services
Rationale:

Board approval is requested for the following consultant services agreements:

  1. Trivia With Budds will provide one 60-minute virtual trivia event as a year-end activity to students in sixth grade at California Elementary School on June 01, 2021.    

  2. Ballet Folklorico International will provide weekly virtual classes on cultural and arts education through music and dance to students in grades second and third at Merced Elementary School from March through May 2021.     

  3. Brent Kollmansberger, game developer of Coding with K-dog, will provide 45-minute weekly virtual coding language lessons to students in sixth grade at Merlinda Elementary School from March through May 2021.      

  4. Long Beach Aquarium of the Pacific will provide ten 45-minute virtual field trips on the different types of ocean ecosystems to all students at California Elementary School during the 2020-2021 school year.    

  5. Brent Kollmansberger, game developer of Coding with K-dog, will provide 45-minute weekly virtual coding language lessons to students in grades fourth and fifth at Cameron Elementary School from February through May 2021. 
 
Financial Impact:

Cost, not to exceed, $10,645.00, will be paid as follows:

  1. $   450.00   (Not to exceed)  Site Lottery account
  2. $3,000.00   (Not to exceed)  Site Supplemental and Concentration I Grant (SC1) funds
  3. $3,420.00   (Not to exceed)  Site Title I account
  4. $1,500.00   (Not to exceed)  Site Title I account
  5. $2,275.00   (Not to exceed)  Site Title I account

 

Recommended Motion:
Approval
VIII.B.2. School Safety Plans (Action Item)
Speaker:
Denise R. Knutsen, Assistant Superintendent, Educational Services
Rationale:

Each year, all School Safety Plans must be approved by the governing board at a regularly scheduled meeting as a requirement of the California Education Code (32281 – 32288) and must contain the following required components:

  • Child abuse reporting procedures
  • Disaster response procedures, including:
    • Disaster and intruder on campus plan with adaptations for students with disabilities
    • A program to ensure that all students and all staff are trained/aware of procedures
  • Disaster Preparedness Drill Log
  • Suspension and expulsion policies
  • Student attendance, suspension, and expulsion data
  • School climate survey data
  • Rules and procedures on school discipline
  • Procedures for notifying teachers about dangerous pupils
  • Discrimination, harassment, bullying and hate crime policies/procedures    
  • School-wide dress code prohibiting gang-related apparel
  • Procedures for safe ingress and egress from school
  • Procedures to ensure a safe and orderly environment
  • Crisis Intervention Handbook
  • Suicide Risk Assessment Handbook

District staff has reviewed each plan to assure all required components have been updated for the 2020 – 2021 school year. School Site Councils and Parent Advisory Committees have reviewed and approved the Safety Plans and documentation is on file in Educational Services.

 
Recommended Motion:
Approval 
VIII.B.3. Reopening Schools for Hybrid/Simultaneous In-Person Instruction (Action Item)
Speaker:
Denise R. Knutsen, Assistant Superintendent, Educational Services
Quick Summary / Abstract:

Recently, the Los Angeles County Department of Public Health, in accordance with criteria and guidelines set by the California Department of Public Health, announced that Los Angeles County schools could reopen for in-person instruction in grades TK - 6 under specific restrictions and protocols. The plan includes professional development, classroom preparation, instructional schedules, and start date.

District staff is requesting approval of the Hybrid/Simultaneous plan and schedule, as presented.

Recommended Motion:
Approval
VIII.C. Personnel (Action Item)
VIII.C.1. Personnel Report (Consent Item)
Speaker:
Michael F. Seaman, Assistant Superintendent - Human Resources
Rationale:

The Board is requested to approve/ratify the following personnel recommendations:


 
Recommended Motion:
Approval
Attachments:
Personnel Report 2021.02.23
VIII.D. Business (Action Item)
VIII.D.1. 2020 – 2021 Purchase Orders (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

The Board is requested to approve and/or ratify for payment the following purchase orders:


Purchase Order Numbers: 21-02054 – 21-02130


General Fund …..……………..……………………………………………….. $     688,620.92

Cafeteria Fund ……………………………………………………………….... $         6,218.99

Building Fund ………………………………………………………………….. $       65,829.05

Capital Facilities Fund ……………………………………………………...… $       55,928.39



 
Financial Impact:

Total Expenditure of $ 816,597.35


Recommended Motion:
Approval
Attachments:
PO Report
VIII.D.2. Warrants (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

The Board is requested to approve the following warrants:

A Warrant No.: 032-C,032-N,C3G-C,C3G-N……....……..…………… $    121,719.66

B Warrant Total: .……………………………...………………………….. $ 1,432,248.20




 
Financial Impact:

Total Expenditure of $1,553,967.86


Recommended Motion:
Approval
VIII.D.3. Gifts to the District (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

The Board is requested to approve the following gifts on behalf of the District:


Donor                 Gift                   Purpose                                    
Merlinda PTA $2,149.17Student materials
  Merlinda Elementary School
   
California Elementary PTA             $  300.006th grade t-shirts
  California Elementary School
   

 
Financial Impact:

Donation of $2,449.17


Recommended Motion:

Approval


VIII.D.4. Video Conference Classroom Equipment – BDJ Tech (Consent Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:

The District will procure technology equipment through BDJ Tech to provide video conferencing solutions and components needed to enhance distance learning and hybrid learning classroom technology needs. This purchase will utilize the CMAS Contract 3-20-70-3840A.



 
Financial Impact:

Costs, not to exceed, $496,796.03, to be paid by District General Fund


Recommended Motion:
Approval
IX. INFORMATION SESSION (Procedural Item)
IX.A. Board of Education Discussion (Procedural Item)
IX.B. Dates to Remember (Procedural Item)
Quick Summary / Abstract:

 

  • March 9, 2021         Board of Education Meeting
  • March 11, 2021       Open House, Merlinda, 6:00 p.m., Virtual
  • March 16, 2021       Open House, HMS, 6:00 p.m., Virtual
  • March 17, 2021       Open House, California, 6:00 p.m., Virtual
  • March 18, 2021       Open House, Walnut Grove, 6:00 p.m., Virtual
  • March 23, 2021       Special Board of Education Meeting
  • March 25, 2021       Open House, Orangewood, 6:00 p.m., Virtual
X. STUDY SESSION (Action Item)
X.A. Study Session – Budget (Discussion Item)
Speaker:
Drew Passalacqua, Ed.D., Assistant Superintendent, Business Services
Rationale:
Dr. Passalacqua will present information about school district budgets and the Local Control Funding Formula (LCFF). 
 
XI. ADJOURNMENT (Procedural Item)
Quick Summary / Abstract:

There being no further business to come before the Board, the regular meeting of February 23, 2021 is adjourned at _________ p.m. by President Eileen Miranda Jimenez.

Disability Information:
Public records related to the public session agenda that are distributed to the Governing Board less than 72 hours before a regular meeting may be inspected by the public at 1717 W. Merced Avenue during regular business hours (7:30a.m. to 4:30 p.m.) Any person with a disability residing in West Covina and who wishes to attend a public meeting and who requires aids or services in order to participate in the public meeting, can contact the Superintendent's Office at (626) 939-4600, extension 4670 at least 24-hours before the public meeting, to request any disability-related modification or accommodation, including auxiliary aids or services. (Government Code 54953.2, 54954.1)

Published: February 19, 2021, 12:35 PM

The resubmit was successful.